Aston Ingham Parish Council Meeting Minutes

Meeting Minutes for 12th December 2011

2011-12-20T22:22:00.000Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 12THDECEMBER 2011 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY Mr J. Harding (chairman), Mr J. Whatley, MrsR. Tree

APOLOGIES WERE RECEIVED FROM Mr E. Green, Mr S. Burns, MrC. Tormey

MINUTES OF NOVEMBER MEETING were read, approved andsigned.

MATTERS ARISING

1. Roads.Oak Lane – work completed. Other problems to be monitored.

2. DataProtection. Issues have been considered fully, and at this juncture no furtheraction is thought to be required.

3. Preaching/Pilgrim’sCross. Mr Whatley to contact architects, Hook Mason.

4. Clerkto make contact with other parish councils regarding joint meetings.

5. Jubileemugs. H.A.L.C. are unable to order mugs because of problems reclaiming V.A.T.Other websites to be looked at to compare prices.

PLANNING – none

CORRESPONDENCE

I. Safer Herefordshire – survey

II. Olympic Flame

III. 2011 State of Herefordshire report

IV. Local Boundary Commission meeting

V. Community Resilience Co-ordinator scheme (MrHarding and Mr Tormey)

VI. Community Technology grant

VII. Register of Electors

VIII. Queen’s Diamond Jubilee Beacons

IX. Poster

X. Localism Act (H.A.L.C.) & Parish liaison– Mr Whatley

XI. H.A.L.C. – revised constitution/electionexpenses/protocol for transfer of services/Localism Bill/leaflets for fosteringand Mobile Youth Led Opportunities

FINANCE C.A.£2054.72 A.I.P.C.H.F. £7.63 P.C. £3.01

1) Preceptto be agreed next meeting when more councillors would be able to give input.

2) VillageHall accounts. Mr Whatley proposed accounts be adopted. Mrs Tree seconded. Allin favour.

3) Receiptfor Hall Hire for Parish Council meetings (£88.00)

4) Clerk’ssalary (3 months). £200.00 Mr Harding proposed this be paid, Mrs Tree seconded.All in favour. Cheques written separately. Clerk - £160.00. H.M.R.C. - £40.00.

5) Formfor fuel expenses was approved.

6) Letterfrom Mr Whatley, treasurer of A.I.P.C.C.(Aston Ingham Parochial Church Council)requesting donation towards grass cutting costs. This was deferred to January’smeeting as Declaration of Interests meant there would not have been a quorum.

ANY OTHER MATTERS – none

DATE OF NEXT MEETING – Monday9^th January 2012

MEETING CLOSED AT 9.05 p.m.

The Aston Ingham Parish Council meeting is held in thecommittee room in the Village Hall on the second Monday of each month(excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business isusually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings,and if they have any points of concern with respect to our parish to send aletter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage,Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points maybe raised during the allocated time for public submissions at the meeting.

For an online copy of theapproved minutes please refer to www.aipcreports.blogspot.com

Meeting Minutes for 14th November 2011

2011-11-20T22:15:00.000Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 14^THNOVEMBER 2011 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY Mr J. Harding (Chairman), Mr C. Tormey, Mr J.Whatley, Mr S. Burns, Mrs R. Tree

APOLOGIES WERE RECEIVED BY Mr E. Green

MINUTES OF OCTOBER MEETING were read, approved andsigned, with one amendment

MATTERS ARISING

1. PCIRIS ( Parish Council Infrastructure Reporting Information System) –information and maps were shown to councillors by Mr Tormey, who was notifiedof outstanding problems regarding Highways. Email read from Joanne Davies(Amey) concerning submission of information.

2. DataProtection – still to be addressed.

3. Kilcot/GorsleyParish Council – contact name to be determined to enquire about joint meetings.

4. Preaching/Pilgrim’sCross – research being undertaken.

5. Informationabout funding for Queen’s Diamond Jubilee received from H.A.L.C. Clerk to checkwhether mugs would be personalised with name of parish.

6. Saltbins letter received outlining provision and ranking. Clerk to request bin forBarrel Lane and check status of Oak Lane.

PLANNING

1. Planningmeeting at Linton was attended by several councillors, but outcome wasdisappointing.

2. VineTree Cottage, Aston Ingham Road. DMS/113044/FH Two storey extension to front ofproperty. The Parish Council had no objections.

3. NeighbourhoodPlanning Event – links to resources from

meeting were circulated

4. PlanningApplications – use of electronic services – letter read from Mike Willmont,Head of Neighbourhood Planning. Clerk to check whether any funding towardsresources was available.

CORRESPONDENCE

i. Local Government Boundary Commission

ii. War Memorials Trust

iii. Budget Consultation meetings

iv. Crash Map – links to website

v. Council Tax charges

vi. Clerk/Council Direct

vii. Newsline

viii. Village Hall A.G.M. – representatives to beMr Tormey and Mr Burns

FINANCE C.A.£2212.44 A.I.P.C.H.F. £7.63 P.C. £4.39

1. Electioncosts – invoice received for non-contested election. Mr Tormey proposed £69.72be paid to Herefordshire Council. Mr Harding seconded. All in favour.

2. Mileagecosts for courses. Clerk had confirmed allowances and would design form forclaiming of fuel expenses. Separate cheques to be written.

3. Followingcourse at H.M.R.C. attended by Clerk as Responsible Financial Officer, payslipsfor Clerk’s Salary to be created and separate payments made to clerk andH.M.R.C. for tax deductions.

4. AstonIngham Village Hall Hire invoice received. Mr Harding proposed sum of £88.00 bepaid. Mr Whatley seconded. All in favour. Clerk to advise Treasurer that theAnnual Meeting of the Parish Council had not been included.

5. Requestfor donation from Citizens’ Advice Bureau. Clerk to reply.

6. Precept– discussion about possible expenditure for next year – to be placed on agendafor next meeting.

ANY OTHER MATTERS

§ ParishMap – display. Discussion regarding most suitable places and type of case – tobe put on agenda for next meeting.

§ May Hill Commoners – councillors to checkwhether group is still in existence.

DATE OF NEXT MEETING –Monday 12^th December

MEETING CLOSED AT 9.40 p.m.

The Aston Ingham Parish Council meeting is held in thecommittee room in the Village Hall on the second Monday of each month(excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business isusually finished by 9.30 – 10.00 p.m.

For an online copy of theapproved minutes please refer to www.aipcreports.blogspot.com

Meeting Minutes for 10th October 2011

2011-10-20T09:51:00.000+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 10^TH OCTOBER 2011 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY Mr J. Harding (Chairman), Mr C.Tormey, Mr S. Burns, Mrs R. Tree

APOLOGIES WERE RECEIVED FROM Mr E. Green.

MINUTES OF SEPTEMBER MEETING were read, approved and signed.

MATTERS ARISING

1. Potholes in Oak Lane had been filled. Clerk to check whether Amey had been notified about 30 m.p.h. sign by the Old Rectory, which has been knocked over.

2. Letters received from Carol Saunders (Customer Insight Unit) and Joanne Davies (Amey) following Parish Council’s letter to the Chief Executive regarding highway matters not resolved.

3. Salt/grit bin in Oak Lane. Clerk had contacted Amey again to report missing bin and had written to Mr Spragg to advise him of progress.

4. Sandbags. There are about 60 bags stored at rear of Village Hall.

5. Chimes/Blogsite – some confusion with notes from September meeting. Blogsite being updated.

6. Meeting at Hereford on service provision attended by Mr Tormey.

· Copy of powerpoint circulated to councillors.

· Mr Tormey outlined main points regarding budget implications for schools, waste management, etc.

· Nine parishes were piloting the 2012/2013 budget process.

· An explanation was given of Amey’s new system of reporting highway defects called PC-IRIS (Parish Council Infrastructure Reporting Information System), where data can be plotted on a GIS mapping system and is then graded according to urgency. Mr Harding proposed that Mr Tormey be the designated councillor to access this system. Mrs Tree seconded. All in favour. Parish Walks will still be made where necessary. If the system proves effective it may be extended to footpaths and rights of way.

· Spreadsheets outlining works will still be produced.

· H.A.L.C. Standards Committee was being cancelled from March 2012, but owing to concerns it would be reinstated and endorsed by the Government.

7. Clerk to write to Mr Bramer regarding lack of liaison between Amey and Herefordshire Council.

8. Mr Harding is still researching the Pilgrim’s/Preaching Cross in the churchyard.

9. Penyard Ward LDF Core Strategy Consultation meeting rescheduled for Monday 31^st October at 7.00p.m in Linton Village Hall.

PLANNING

i. Land Title North side of road from Beavans Hill, Kilcot – erection of stable block in field. DMS/111527/F – Permission. Conditions read and noted.

ii. Middle Barrel Farm. An amendment had been passed to original plan allowing further development. This amendment had not been submitted to the Parish Council.

CORRESPONDENCE

1. Herefordshire Partnership

2. Gorsley/Kilcot newsletter

3. H.A.L.C. A.G.M/Courses

4. Diamond Jubilee – Beacons

FINANCE C.A £2274.94 A.P.C.H.F. £7.63 P.C. £5.31

i. Letter of thanks from Aston Ingham Scout Group for donation towards replacement gate.

ii. Precept received - £875.00

iii. Form for setting Precept 2012/2013 – extension until 31^st January 2012

iv. Letter of thanks from Mr Bach, Internal Auditor

v. Invoice from H.A.L.C. – stationery. Mr Harding proposed £12.50 be paid. Mr Burns seconded. All in favour.

vi. Error with Election Expenses. Fee for Deputy Returning Officer had been omitted. New amount - £69.72

vii. Clerk to check current mileage allowances

ANY OTHER MATTERS

Ø Display cabinet for Parish Map. Councillors to look for suitable secure cabinet for display of map.

Ø Broadband Survey – Herefordshire

Ø Clerk to write to Margaret Highton (Clerk- Gorsley/Kilcot) regarding joint meetings

DATE OF NEXT MEETING – Monday 14^th November

MEETING CLOSED AT 9.17 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Meeting Minutes for 12th September 2011

2011-09-28T20:20:00.002+01:00

ATTENDED BY Mr J. Harding (Chairman), Mr C. Tormey, Mr S. Burns, Mrs R. Tree

APOLOGIES WERE RECEIVED FROM Mr E. Green, Mr J. Whatley.

MINUTES OF JULY MEETING were read, approved and signed.

MATTERS ARISING

1. Claim made against Herefordshire Council by Mrs J. Holman following damage to her car from potholes on road. Payment had been made, but an implication was made by Mr Fottrell (Income Manager) that Mrs Holman had been lying. An apology had been requested, but not yet received. Mr Bramer (District Councillor) and Lynda Wilcox (H.A.L.C.) aware of situation . Mr Tormey to email Mr Bramer to update and advise him of defects from the Parish Walk not yet addressed. Clerk to write to Chief Executive regarding lack of response to Parish Council correspondence.

2. Mr Spragg telephoned Mr Harding regarding provision of replacement salt bin on Oak Lane. Clerk had contacted Council to request this. Clerk to make another request and write to Mr Spragg with update.

3. Chimes – notes from meeting to be sent to new sub-editor, Marilyn Wheeler.

4. Email received from Enforcement Officer regarding caravans on land adjacent to Warren Farm. Clerk to write expressing concerns from parishioners.

5. General Notice of Registrable Interests. Clerk had forwarded forms, but new style forms were required to be completed. These were distributed.

6. Mr S. Davis had contacted Council with highway concerns. These had been discussed at Emergency Planning Meeting, but it was felt matters should first be taken to Linton Council.

PLANNING

1. Emergency Planning Meeting was held to discuss Church Cottage, application DMS/111712/FH . Construction of dining room extension with en suite to existing cottage. Detached garden studio also proposed. The Parish Council did not support this application.

2. Pike Cottage DMS/110930/FH. Planning permission. Conditions read and noted.

3. Four Winds, Shotts Lane. DMS/111736. Non-material amendment to planning permission – permission granted.

4. DMS/11527/F HE2545 Land title North side of road from Beavans Hill – proposed new stable block. No objection, but some concerns expressed.

5. Church Cottage DMS/111712/FH. Permission. Conditions read and noted.

6. Clerk to email councillors number for planning application for Middle Barrel Farm, (2007) so that plans can be viewed online.

CORRESPONDENCE

I. Jesse Norman – update

II. Clerk/Council Direct

III. Sustainability

IV. Museum on the Move

V. Broadband- information regarding questionnaires

VI. Sandbags. Mr Harding to check current status. Clerk to make notice regarding siting and availability.

VII. H.A.L.C. – Information Corner/courses/A.G.M. /Locality Framework

FINANCE C.A. £1689.94 A.I.P.C.H.F. £7.63 P.C. £7.55

1. Election expenses - £47.66 – invoice to be forwarded.

2. Letter from Mr Bach (Internal Auditor) regarding Audit – no problems identified. Mr Harding proposed, Mrs Tree seconded that £30.00 be paid to Internal Auditor. All in favour.

3. Mazars – Conclusion of Audit Invoice for £60.00. Mr Harding proposed this be paid. Mrs Tree seconded. All in favour.

4. Clerk’s Salary (3 months) - £200.00. Mr Harding proposed this be paid. Mr Tormey seconded. All in favour.

5. Letter from Aston Ingham Scout Group requesting donation towards replacement gate. Mrs Tree proposed £50.00. Mr Burns seconded. All in favour.

ANY OTHER MATTERS

· Parish Map – cabinet or case for display – agenda for October

· Keep Britain Tidy Week – litter picking teams to be organized for week following grass cutting

· Queen’s Diamond Jubilee – possible projects for Parish Council to embark upon to be thought about. It was suggested that refurbishing the George V Jubilee Cross in the churchyard might be one idea.

DATE OF NEXT MEETING – Monday 10^th October

MEETING CLOSED AT 9.15 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).
The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.
Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

No meeting in August 2011

2011-08-28T20:26:00.002+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

NO MEETING IN AUGUST 2011.

Meeting Minutes for 11th July 2011

2011-07-28T20:07:00.000+01:00

ATTENDED BY Mr J. Harding (Chairman), Mr J. Whatley, Mr C. Tormey, Mr S. Burns, Mr E. Green

At the beginning of the meeting the refurbished Parish Map was displayed for members of Lea Residents’ Association and other interested parishioners to view.

MINUTES OF JUNE MEETING were read, approved and signed.

MATTERS ARISING

1. Mr Neil (Amey) had apologized to Mr Tormey for the mix –up and outstanding defects from Parish Walk. Clerk to contact Harry Bramer regarding this, and contact Mr Neil to confirm problems to be rectified.

2. Data Protection. Mr Whatley explained situation to date. Information had been forwarded from H.A.L.C. and more was expected. Action will be taken when this has been received.

3. Courses – Mr Harding proposed that any course fees incurred be reimbursed fully to councillors. Mrs Tree seconded All in favour. Mileage claims will be up to discretion of individual councillors. Relevant information to be circulated and discussed following courses.

4. Elections – forms to be returned to Electoral Office.

PLANNING

1. Middle Barrel Farm. A query has been raised regarding development at this site. Clerk to request copy of approved plans.

2. Wayside, Aston Crews. DMS/11075/FH. Permission. Conditions read and noted.

CORRESPONDENCE

§ Newsline

§ Clerk/Council Direct

§ H.A.L.C. – EXEC./Information Corner/Courses/Application for Clerk’s Training/PAYE/Councillor notification – Data Protection/Bus Services Review

§ Mobile Library Services

§ Elections

§ New Local Compact

§ Electoral Changes

FINANCE C.A. £1889.94 A.I.P.C.H.F. £7.63 P.C. £9.22

I. Clerk’s salary review – After consulting N.A.L.C. scales Mrs Tree proposed £800.00 p.a. to be paid in four quarterly amounts Mr Whatley seconded. All in favour. (First payment June 2011)

II. Audit - Annual Return had been sent.

III. P.A.Y.E - Clerk had registered with H.M.R.C. and received information to be followed up.

IV. Mrs Savidge had enquired about procedure for grant application – letter to be requested.

ANY OTHER MATTERS

Ø Concern was expressed regarding caravans at site adjacent to Warren Farm, as there appeared to be more people on site than could realistically be required for cultivating this relatively small area. Clerk to contact Enforcement Officer.

DATE OF NEXT MEETING Monday 12^th September2011

MEETING CLOSED AT 9.20 P.M.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Meeting Minutes for 13th June 2011

2011-06-28T20:28:00.007+01:00

ATTENDED BY Mr J. Harding (Chairman), Mr J. Whatley, Mr C. Tormey, Mrs R. Tree, Mr S. Burns

APOLOGIES WERE RECEIVED FROM Mr E. Green

MINUTES OF ANNUAL MEETING OF THE PARISH COUNCIL (MAY) were read, approved and signed.

MATTERS ARISING

1) Roads – After contact with Mr Bramer (District Councillor) there was a response to the Parish Council’s repeated requests for information about remedial works on roads. Mr Joe Neil (Amey) apologized for not responding to emails and work not being completed. There had been a lack of liaison between inspectors and operatives, and this should be resolved shortly and system should be updated within three weeks. A team had been appointed to address outstanding issues. Some of these problems have been attended to. Mr Bramer to be thanked for intervention.

Other matters to be reported : -

a) 30 m.p.h. speed limit sign knocked down opposite Old Rectory

b) Potholes in Oak Lane

c) Verge breaking up between The Woodground and Lanx Cottage

d) Subsidence at Knightshill

2) Parish Map is ready for collection – final cost £500. Letter to Chair of Lea Residents’ Association and others who had requested to view map to invite them to do this at the start of July meeting.

3) Data Protection to be discussed at next meeting.

PLANNING

1) The Coach House, Aston Court, Aston Ingham DMS/11457/J. Fell one lime tree situated at the gate near the rear garden of the Coach House. No objections.

2) Withymoor Farm DMS/110638/F. Demolition of existing straw barn and replace with new, larger straw barn and extend adjacent cattle sheds. Permission. Conditions read and noted.

CORRESPONDENCE

I. Electoral Register – deletion

II. Living Villages

III. Councillor notification under the Data Protection Act 1998

IV. Neighbourhood Planning

V. Courses – H.A.L.C.

VI. Summer Symposium – H.A.L.C. Regarding courses, Mrs Tree proposed that any councillor attending a course should disseminate information at subsequent meeting so that everyone can benefit. Mr Harding seconded. All in favour.

FINANCE C.A. £2602.83 A.I.P.C.H.F. £7.63 P.C. £11.00

1) Charles Arnold Baker 8^thEdition received.

2) P.A.Y.E. Clerk to register and obtain information for next meeting when salary will be reviewed and discussed.

3) Receipt for Insurance - £265.00

4) Annual Governance Statement read, agreed, signed and dated.

ANY OTHER MATTERS

Ø Middle Barrel Farm – Councillors to look at wall and other building work to discuss at next meeting.

Ø Clerk to contact Lynda Wilcox regarding Model Standing Orders.

DATE OF NEXT MEETING – Monday 11^th July

MEETING CLOSED AT 9.15 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 23rd May 2011

2011-05-25T10:30:00.021+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON MONDAY 23^RD MAY 2011 AT 7.30P.M. IN THE VILLAGE HALL

ATTENDED BY Mr J. Harding (Chairman), Mr J.Whatley, Mr C. Tormey, Mrs R. Tree, Mr E. Green, Mr S. Burns

ELECTION OF OFFICERS

CHAIRMAN – Mrs Tree proposed Mr J. Harding, Mr Whatley seconded. All in favour.

VICE CHAIRMAN – Mr Harding proposed Mr Whatley, Mrs Tree seconded. All in favour.

PLANNING OFFICER – Mr Harding proposed Mr Whatley, Mr Tormey seconded. All in favour.

Declaration of Acceptance of Office forms were witnessed and signed.

Mr Tormey and Mr Burns volunteered to represent the Parish Council on the Village Hall Committee.

MINUTES OF APRIL MEETING were read, approved and signed. Amendments were made to Planning 1V (line omission) and the date of the Annual Meeting of the Parish Council had to be changed following advice from H.A.L.C.

MATTERS ARISING

1. Roads – letter of acknowledgement from Amey. Spreadsheet has been suspended for the moment.

2. No response to Mr Tormey’s email to Amey. Letter to be written to Mr Bramer asking why action has not been taken on potholes, as damage to cars has been reported. An independent website is to be looked at which deals with this type of problem. Comment regarding Parish Council’s efforts to improve situation to be put in The Chimes.

3. Parish map – work has been completed apart from gold lettering on spine, which was dependent upon the original date. Mr Harding proposed that cheque be written when work is done to avoid waiting for next meeting. The possibility of a wall mounted case was to be explored to display the map.

4. Data Protection – to be discussed at next meeting

5. Website – under development – up to date as far as possible.

PLANNING

I. The Grange. DMS/10262/L – Permission. Conditions read and noted.

II. Wayside, Aston Crews. DMS/11075/FH. Proposed alterations and two storey and single storey extensions. No objections.

III. Pike Cottage, Lea. DMS/110930/FH. Proposed two storey extension to existing cottage with revised access arrangements and associated parking and garage. No objections, but observations were made regarding the existing garage, excavation work and proposed wall.

CORRESPONDENCE

Ø Funding event/Ross-on-Wye & District directory of voluntary and community groups

Ø Clerk/Council Direct

Ø H.A.L.C.courses /Chairman’s advice/P.A.Y.E. Guidance note 2/leaflets

Ø Courses

Ø Standing orders

Ø Locality working

FINANCE C.A. £2885.33 A.I.P.C.H.F. £7.63 P.C. £17.83

1. Accounts were presented and Receipts and Payments book signed. Mr Harding proposed that accounts be adopted, Mr Whatley seconded. All in favour.

2. P.A.Y.E. Clerk to register Parish Council as an employer.

3. Godfrey Payton. Land Easement. Mr Harding proposed payment of £20.00 be made. Mr Green seconded. All in favour. Mr Whatley declared an interest.

4. Insurance. Came and Company renewal quotation. Mrs Tree proposed payment of £262.50 be made. Mr Whatley seconded. All in favour.

5. Postage for copy of Charles Arnold Baker was an extra £5.45. Mr Whatley proposed this be taken out of Petty Cash. Mr Harding seconded. All in favour.

6. Precept received. £875.00.

ANY OTHER MATTERS

v Request for support on gate for Lea Show on August Bank Holiday

v Mrs Tree thanked Mr Harding and Mr Tormey for their participation and co-operation.

v Footpaths – lack of response from Chris Gardner – clerk to write.

DATE OF NEXT MEETING – Monday 13^th June

MEETING CLOSED AT 9.35 p.m.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Meeting Minutes for 11th April 2011

2011-04-28T20:37:00.001+01:00

ATTENDED BY Mr J. Harding (Chairman), Mr J. Whatley, Mr E. Green, Mr C.Tormey, Mrs R.Tree

APOLOGIES WERE RECEIVED FROM Mr S. Burns

MINUTES OF MARCH MEETING were read, approved and signed, with one amendment – letter of thanks had been sent to Mr Cracknell regarding action taken and situation update.

MATTERS ARISING

1) Mr Tormey to email Amey regarding potholes, spreadsheet for works schedule and works not completed. Clerk also to contact Amey and advise them of problems with water on road between The Woodground and Lanks Cottage and blocked ratholes between Village Hall and the Rectory.

2) Parish Map. Mr Whatley had consulted with Cambery Bindery and leather samples were looked at and selected.

3) Data Protection – to be discussed at next meeting.

4) Website – to be discussed at next meeting.

5) As only six people returned their nomination papers there will be no elections for Parish Councillors.

PLANNING

i. Withymoor Farm, Kilcot, Newent. DMS/110638/F. Demolition of existing straw barn and replace with new, larger straw barn and extend cattle building.The Parish Council had no objections.

ii. Squirrel’s Nest, Lea Line.DMS/110592/FH. Proposed new garage adjacent to existing garage. Observations made on size and proportion.

iii. The Grange, Aston Crews. DMS/110262/L. Listed Building consent. Alteration to existing portico entablature. The Parish Council had no objections.

iv. Church Cottage, Aston Court. DMS/110828/J. Fell one twin stemmed ash tree. The Parish Council had no objections.

CORRESPONDENCE

1) Letter from Mrs Missenden regarding HGVs on C1281/B4222 and copies of correspondence with Herefordshire Council. Clerk to respond giving situation update.

2) Journal of Local Planning

3) Census Collectors – information regarding response to census and people authorised to collect outstanding census forms.

4) Public Transport News.

5) Herefordshire Volunteer of the Year Award.

6) Hiring Agreement – Village Hall

FINANCE

C.A. £2030.33 A.I.P.C.H.F. £7.63 P.C. £3.21

Ø Mr Harding proposed £20.00 be transferred to Petty Cash. Mr Green seconded. All in favour.

Ø Audit – 4^th July 2011. Financial Statement and Receipts and Payments book to be adopted at next meeting.

Ø H.A.L.C. invoice £156.79 – annual subscription. Mr Harding proposed this be paid. Mr Whatley seconded. All in favour.

Ø Charles Arnold Baker – 8^th Edition of guide for Parish Councils, available with N.A.L.C./H.A.L.C. discount for £53.60. Mr Whatley proposed this be purchased. Mrs Tree seconded. All in favour.

Ø Clerk’s salary/tax . New guidelines issued. Clerk to check on website and information from H.A.L.C. and report back to next meeting.

ANY OTHER MATTERS

· Representatives of organizations to be invited to Parish Meeting at which everyone is welcome.

DATE OF NEXT MEETING – (Annual Parish Meeting and Annual Meeting of the Parish Council) – Monday 9^th May *

MEETING CLOSED AT 9.27 p.m.

*Annual Meeting of the Parish Council was changed to Monday 23^rd May after advice from H.A.L.C.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).
The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.
Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 14th March 2011

2011-03-21T10:34:00.069Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 14^TH MARCH 2011 AT 7.30 P.M IN THE VILLAGE HALL

ATTENDED BY Mr James Harding (chairman) , Mr J Whatley, Mrs R Tree, Mr C Tormey, and Mr S Burns (Councillors).

APOLOGIES WERE RECEIVED FROM Mr E Green.

MINUTES OF FEBRUARY MEETING

The minutes of the last meeting were read. Comments regarding the planning application for Fourwinds were amended to reflect concerns

expressed over the height of the garage/gym as well as usage.

MATTERS ARISING

1. Roads – Letter received from Joe Neil at Amey regarding the Parish Council’s letter of the 27^th February. Other outstanding highway issues to be kept under review. Amey scheduling spreadsheet still not received – Clerk to contact Harry Bramer.

2. Parish Map – Mr Whatley to obtain binding samples/styles and fonts for the next meeting. The Chairman thanked Mrs Tree for her work in securing the generous grant from Lea Residents’ Association.

BLOGSITE

Mr Tormey had attended a Herefordshire Council presentation on parish websites, and had agreed to forward details of the Aston Ingham blogsite to HALC. The AI blogsite will need to incorporate an appropriate disclaimer and ideally the names and telephone numbers of the parish councillors. However, councillors did not wish their telephone numbers to be published on the internet. Mr Tormey will ensure that three people have access to the blogsite for editing purposes.

It was agreed that the Aston Ingham website should act as the portal for all parish council information and that it would not be necessary to register any additional domain names. Mr Tormey will add a link to the Herefordshire Council Planning/Planning Portal website. Mr Tormey reported that Herefordshire Council is redesigning its website to make it easier to use.

ELECTIONS

Information, timetable and nomination packs circulated – parish councillor applications to be with Herefordshire Council by 4^th April.

PLANNING

Ø Questionnaire completed on internet usage. Possibility of setting up Parish Council email address instead of using clerk’s.

CORRESPONDENCE

1. H.A.L.C. – Information Corner/courses/Parish Meetings/Election booklets/Posters

2. Clerk/Council Direct

3. Newslines (2 copies)

4. Herefordshire Matters

5. H.A.L.C. course – Understanding the full legal role of a Parish Council Chairman, 22^nd March.

6. H.A.L.C. – Data Control Notification to the Information Commissioner.

FINANCE C.A. £2030.33 A.I.P.C.H.F. £7.63 P.C. £4.44

ANY OTHER MATTERS

· Mr Whatley requested that a current edition of ‘Local Council Administration’ (Charles Arnold Baker) be acquired. Clerk to contact Linda Wilcox at HALC.

· Clerk to check with Mr Spragg whether grit bin had been replaced on Oak Lane

DATE OF NEXT MEETINGS

Monday 11^th April

Monday 9^th May – Parish Meeting, followed by Annual Meeting of the Parish Council

MEETING CLOSED AT 9.30 P.M.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Terms and Conditions
Copyright Notice
The contents of these pages are copyright © Aston Ingham Parish Council 2011.

Reproduction or data extraction of part or all of the contents in any form is prohibited unless for personal, non commercial use. None of the content of this web site may be copied or otherwise incorporated into or stored in any other web site, electronic retrieval system, publication or other work in any form (whether hard copy, electronic or other). For the avoidance of doubt, framing of this site or any part of it is not permitted without express permission of the Parish Council.

Notwithstanding the above, caching of this site is permitted by an information service provider acting in the normal course of its business as provided for in the Electronic Commerce (EC Directive) Regulations 2002.

The information in this web site is intended for your general information only.

Before relying on any matter discussed in this site, you should seek professional advice on any proposed action. The Parish Council has used all reasonable endeavours to ensure the accuracy and completeness of this web site. However, the company gives no representations, assurances, undertakings or warranties about the accuracy, correctness or fitness for purpose regarding the site or any web site referred to by it ("third party site").

The Parish Council accepts no responsibility whatsoever for any reliance placed on the contents of this site nor does it approve or endorse the information in any third party site and accepts no responsibility for connection with any third party site.

Aston Ingham Parish Council May 2011.

Minutes of meeting 14th February 2011

2011-02-21T10:15:00.001Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 14^TH FEBRUARY 2011 AT 7.30P.M. IN THE VILLAGE HALL

ATTENDED BY Mr J.Harding, (chairman), Mr J. Whatley, Mr E. Green, Mrs R. Tree, Mr C. Tormey, Mr S. Burns (councillors), Mr H. Bramer (District Councillor)

MINUTES OF JANUARY MEETING were read, approved and signed.

MATTERS ARISING

1. Amey Walk. Mr Whatley had spoken to landowners regarding highway problems.

2. Letter read from Mr Cracknell.

3. Other areas in need of attention – potholes at bottom of Withymoor Pitch, road breaking up at Knightshill and Crews Hill. Also edge of road between Lanx Cottage and the Woodground. Clerk to write to Amey.

4. Ambleside – flooding. Ditch to be dug out to divert surface water to drain.

5. Acacia Lane – some remedial action.

6. Water on road (B4222) at Majaro Barn. Mr Whatley has checked this and has hopefully solved the problem.

7. Letter read from Richard Gray ( Gloucestershire Highways).

8. Brockington Hall meeting. (clerks and Councillors) Mr Whatley and Mr Tormey attended meeting, which outlined budgetary changes and commitments and priorities.

9. Lengthsman Scheme was discussed.

10.Data protection – Mr Whatley to check information received from
H.A.L.C.

Mr Bramer arrived at the meeting and spoke regarding the budget setting for Herefordshire Council for 2010/2011.

· 3o% of government grants would be reduced over the next four years.

· 2011/2012 local government finance settlement means Hereford must make £10.3 million savings on a budget of around £150 million, and £5.8 million in 2012/13

· 13% on current year, 25% over four years.

· More flexibility on how government funding is spent.

· Many ring fences have been removed.

· Council Tax has been frozen for 2011/2012 as Herefordshire Council have taken advantage of a Government scheme.

· The object is to try to reduce costs rather than services.

· Reductions in the Pay bill will mean that 250 posts will go from the authority, including 25% of all managers.

· Shared services agenda will also make considerable savings.

· Libraries in market towns will not be closed, but the mobile library service will be stopped.

· Concessionary fares will be reduced.

· 15% cut over 2 years to HALO and The Courtyard, redesign of the Youth Services and re-examining packages of support in Children’s and adult social care.

PLANNING

i. Barrel Farm, Barrel Lane DMS/103197/F. Planning permission for proposed steel framed agricultural barn. Conditions read and noted.

ii. Access to Lanks Meadow, Aston Ingham. DMS/102995/F. Proposed resiting of gateway for the purpose of improving road safety. Planning permission. Conditions read and noted.

iii. Fourwinds, Shotts Lane DMS/110440/FH. Single storey rear extension. Demolish existing garage and replace with new garage with hobby area in roof space. No objections, but recommendations regarding use of garage and height.

CORRESPONDENCE

§ Broadband

§ Electoral register and changes

§ Countryside Art

FINANCE C.A £1565.33 A.I.P.C.H.F. £7.63 P.C. £6.08

i. Precept acknowledgement.

ii. CAB letter of thanks for donation.

iii. Parish Map - Lea Residents Association have kindly agreed to donate £450.00 towards refurbishment of Parish Map. Clerk to respond.

iv. Mr Harding proposed £15.00 be awarded to Mr Whatley as part payment of H.A.L.C. course. Mrs Tree seconded. All in favour.

DATE OF NEXT MEETING – Monday 14^th March

MEETING CLOSED at 9.55 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.
Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.
For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 10th January 2011

2011-01-19T20:46:00.008Z

Minutes of Meeting 13th December 2010

2010-12-19T20:59:00.007Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 13TH DECEMBER 2010 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (chairman), Mr J. Whatley, Mrs R. Tree (councillors)

Mr P. Leighton (CSO)

APOLOGIES were received from Mr E. Green, Mr C. Tormey, Mr S. Burns

MINUTES OF NOVEMBER MEETING were read, approved and signed.

MATTERS ARISING

1. Ice on roads at Ambleside and Acacia Lane. Mr Tormey has contacted Highways.

2. Highways Contravention – problems to be put on agenda for next meeting.

3. Clerk to write to Gloucestershire Highways regarding Sunnyside and problems of visibility.

4. Report from joint meeting circulated. Amey survey to be carried out. Reports to be emailed to Mr Harding and Mr Whatley.

5. Final PACT meeting attended by Mr Tree and Mr Whatley.

6. Letter to be sent to Lea Residents’ Association regarding refurbishment of Parish Map.

REPORT FROM CSO

Mr Leighton said that there were several instances of stolen batteries, as well as thefts of oil still occurring. In the cold weather people were being warned about leaving unattended cars running to defrost or warm up, as there had been car thefts reported. Identities of callers should always be checked as there had also been reports of bogus callers.

PLANNING

1. Access to Lanx Meadow, Aston Ingham Road. DMS102995/F. Proposed resiting of gateway to improve road safety. Mr Whatley left the meeting. The Parish Council had no objections to the application.

2. Approval of non – material amendment to planning permission. Lower Luxtree, Barrel Lane. DMSE/100972/FH.

CORRESPONDENCE

 Housing needs survey report

 Pentabus Theatre

 Hereford Museum poster

 Courtyard Arts

 Affordable Rural Housing – a practical guide for Parish Councils

 H.A.L.C. –Information Corner

 N.A.L.C. – parish polls

FINANCE C.A £2075.33 A.I.P.C.H.F. £7.63 P.C. £8.95

1. Clerk’s salary six months £385.00. Mr Harding proposed this be paid. Mr Whatley seconded. All in favour.

2. Printer cartridge. Mr Harding proposed £15.00 be transferred to Petty Cash towards cost of new printer cartridge. Mrs Tree seconded. All in favour.

3. Village Hall Hire. Invoice adjusted. (Two hours for average meeting and January 2010 meeting cancelled). New amount £60.00. Mr Harding proposed this be paid. Mrs Tree seconded. All in favour.

4. Village Hall accounts. These were circulated and Mr Harding proposed they be adopted. Mr Whatley seconded. All in favour.

5. Citizens Advice Bureau. Mrs Tree proposed a donation of £50.00. Mr Whatley seconded. All in favour.

6. Precept. After discussion Mr Harding proposed precept remain at £1750.00. Mrs Tree seconded. All in favour.

ANY OTHER MATTERS

• Concerns were expressed regarding caravans on land adjacent to Warren Farm – to be put on agenda for next meeting.

DATE OF NEXT MEETING Monday 10th January 2011

MEETING CLOSED AT 9.18 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.
For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 8th November 2010

2010-11-28T09:32:00.009Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 8TH NOVEMBER 2010 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (chairman), Mr J. Whatley, Mr C. Tormey, Mr S. Burns, Mrs R. Tree

APOLOGIES WERE RECEIVED FROM Mr E. Green

MINUTES OF OCTOBER MEETING were read, approved and signed.

MATTERS ARISING

1. Joint Parish Meetings – Mrs Tree and Mr Whatley to attend meeting, chaired by Councillor John Baker (Kilcot and Gorsley P.C.) Clerk to advise Margaret Highton and send report.

2. PACT meeting on Tuesday 9th November.

3. Parish Map – letter to be sent to Lea Residents Association requesting donation towards refurbishment before the end of December.

PARISH WALK – AMEY HEREFORDSHIRE

The Parish Walk with Amey Herefordshire took place on Thursday 14th October, with Richard Morgan and Joanne Davies (Amey), and Chris Tormey and John Whatley (Councillors) in attendance.

A list of defects had been drawn up and categorised. Proposed actions and timescales were included. Some of these defects have already been addressed : -

• Potholes on Gypsy Lane

• Potholes at Aston Crews

• Overhanging trees at Aston Farm/Rose Cottage.
Other problems will be monitored. Letters will be sent to relevant landowners regarding issues affecting the highways. Mr Harding declared an interest.

PLANNING

1. Aston Ingham Scout Hut –DMS102462 External refurbishment of the Scout Headquarters to provide a more energy efficient building. No objections.

2. Penny Farthing – adjustment of opening hours. Mr Burns had spoken with residents and there were no objections.

CORRESPONDENCE

I. H.A.L.C. DVD

II. 50 m.p.h. speed limit – Pixley P.C.

III. Gorsley/Kilcot Newsletter

IV. H.A.L.C. courses/Vitalise

V. Clerk/Council Direct

VI. Winter Gritting Schedules

VII. Festival Housing

FINANCE C.A. £2090.33 A.I.P.C.H.F. £7.63 P.C. 10.18

1. Citizens Advice Bureau- donation. Mrs Tree proposed, Mr Tormey seconded, that donation would be made – amount to be confirmed at December meeting. All in favour.

2. Village Hall Hire – invoice. Adjustments to be made and revised invoice to be presented at December meeting.

3. Precept to be set at next meeting when potential election costs have been received and other expenses itemised.

ANY OTHER MATTERS

 Smartwater signs now erected at Mill Lane and Stoney Road, Thanks were expressed to Mr Tormey, who had donated these

DATE OF NEXT MEETING Monday 13th December

MEETING CLOSED AT 9.40 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to http://www.aipcreports.blogspot.com .

Minutes of Meeting 11th October 2010

2010-10-28T12:03:00.002+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 11^TH OCTOBER 2010 AT 7.30 P.M. IN ASTON INGHAM VILLAGE HALL

ATTENDED BY

Mr J. Harding, (Chairman), Mr J. Whatley, Mr E. Green, Mr C. Tormey, Mr S. Burns, Mrs R. Tree

MINUTES OF SEPTEMBER MEETING were read, approved and signed.

MATTERS ARISING

1) Parish Walk – to begin at Mr Tormey’s house at 10 o’clock on Thursday 14^th October. Route had been planned and defects identified. Thanks were expressed to Mr Tormey for organizing this.

2) Letter received from Amey regarding faults reported – these to be mentioned during Parish Walk.

3) Blogsite has been updated.

4) Chimes Reports. Chairman confirmed that notes of meeting can be published in magazine. Approved minutes to be posted on Blogsite. Clerk to attend to this.

5) Joint Parish Meetings. Awaiting reply from other parishes.

6) Parish Map Mrs Tree to obtain details of binding costs for application to Lea Show Committee.

7) Letter read from Citizens Advice Bureau regarding possible donation. Mrs Tree to contact Chief Executive.

8) Sandbags . Current stock – 50+ . Letter returned to Herefordshire Council.

PLANNING

I. White Hart – DMS/101776/FH. Plans had been circulated to councillors not at last meeting. There were no objections. Permission granted. Conditions read and noted.

II. Penny Farthing – application for variation in opening hours. Mr Burns to contact neighbours for opinions, and response to be returned.

CORRESPONDENCE

1) PACT meetings – Ross district at Larruperz Centre at 7.00 on Tuesday 9^th November.

2) ICT Conference

3) Broadband – letter from Jesse Norman

4) Aston Ingham Scouts. Letter of support requested for grant applications. Clerk to compile letter.

5) Gloucestershire Planning Dept. –telephone call apologizing for lack of liaison.

6) Shaping our Place

7) Parish Matters –Came & Co.

8) Amey feedback form left with Mr Tormey to await result of Parish Walk.

9) H.A.L.C. – Information Corner and details of conference.

FINANCE C.A. £2434.08 A.I.P.C.H.F. £7.63 P.C. £11.00

Ø Precept - amount to be decided by end of December. Clerk to contact Election Office requesting a rough idea of possible election costs to aid in setting precept.

Ø P.C.C. Request for donation towards grass cutting costs in churchyard. Mr Harding declared an interest. (Mr Whatley had left meeting early). Mrs Tree proposed £300.00. Mr Green seconded. All in favour.

Ø Audit - Annual Return received – no problems. Fee is £58.75. Mrs Tree proposed this be paid. Mr Burns seconded. All in favour.

ANY OTHER MATTERS

v Black bags. Complaint to be made to Council Offices at Ross if not received.

v Protection of Rural Upton Bishop – Meeting at Upton Bishop Village Hall on Monday 18^th October

MEETING CLOSED AT 9.10 p.m.

DATE OF NEXT MEETING – Monday 8^th November 2010

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 13th September 2010

2010-09-28T11:52:00.010+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 13TH SEPTEMBER 2010 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding, (Chairman), Mr J. Whatley, Mr S. Burns, Mrs R. Tree (councillors), Ms. L. Rackley (parishioner)

APOLOGIES WERE RECEIVED FROM

Mr E. Green, Mr C. Tormey

MINUTES OF JULY MEETING were read, approved and signed.

MATTERS ARISING

1. 40 m.p.h. signs and horse warning signs had been erected. Mr Wallace had asked if there had been any marked difference as a result of speed limit signs. Residents to be consulted. Clerk to reply.

2. Highways – drains on Crews Hill full. Potholes at Ambleside UC70223/70226 and Sparrow Lane UC70227. Also problems with visibility by Bendalls (coming from Mill Lane onto B4222).

3. Parish Map – possibility of grant from Lea Show proceeds. Application to be made by December.

4. H.A.L.C. training courses – several interesting points – some procedures to be looked at as a result, including planning applications that fall between meetings.

5. The Chimes. Concern expressed regarding lack of recent minutes for Parish Council meetings. Minutes cannot be published until they are approved, but notes on meeting could be produced. Clerk and Chairman to look into this and contact H.A.L.C. To be discussed at next meeting.

6. Emergency co-ordinators meeting. Mr Tormey to attend.

7. Joint Parish Meetings. Clerk to contact Linton and Kilcot parish councils to check whether any meetings are scheduled, as it is a year since the last one at Aston Ingham.

PLANNING

1. The Dane, Barrel Lane DMS/101582/F. No objections but observations made.

Permission. Conditions read and noted.

2. Rose Cottage DMS/101237/FH. Proposed garage and erection of a pair of vehicle gates, erection of pedestrian gates to rear of property. Permission. Conditions read and noted.

3. White Hart Cottages DMS/101776 – application deferred as no quorum. (Mr Burns and Mr Whatley declared an interest).

CORRESPONDENCE

I. County Archives information – passed to Mr Whatley

II. Sandbags - Mr Harding to check current stocks

III. H.A.L.C. Information Corner/Guide for Parish Council websites/Policy for dealing with unreasonable behaviour/Policy for grants and donations

IV. Clerk/Council Direct

V. Land Registry

VI. Queen Elizabeth II Fields Challenge

VII. Amey – Parish Walk

VIII. Police Newsletter

IX. Newsline

X. No need for Nuclear

XI. Festival Housing

XII. Citizens Advice Bureau. Application for grant – to be discussed

XIII. Shaping Our Place

FINANCE C.A. £1559.08 A.I.P.C.H.F. £7.63 P.C. £13.05

1) Precept received - £875.00

2) An application is likely to be made to the Parish Council from the Parochial Church Council for help with grass cutting costs at the churchyard.

3) Letter from Mr Bach, Internal Auditor.

ANY OTHER MATTERS – None

DATE OF NEXT MEETING – Monday 11th October 2010

MEETING CLOSED AT 9.12 p.m.

Minutes of Meeting 12th July 2010

2010-07-21T19:43:00.002+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 12TH JULY 2010 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (chairman), Mrs R. Tree, Mr C. Tormey, Mr S. Burns (councillors), Mr H. Bramer (District Councillor)

APOLOGIES WERE RECEIVED FROM Mr E. Green and Mr J. Whatley

MINUTES OF JUNE MEETING were read, approved and signed.

Mr Bramer apologised for missing the Annual Parish Meeting. The information he had prepared for that meeting was somewhat affected by the results of the general election and situations were still changing.

 Initiatives had been taken to counter unemployment.

 Council tax – at present the Government have agreed to pay the increase to save the District Council from having to levy it.

 Substantial amounts of money had been put towards adult social care and safeguarding.

 10% increase in Highways budget, but severe winter conditions had impacted on this.

 Shaping Your Place – public meeting at John Kyrle High School (new housing)

 Building of new livestock market and associated developments should be completed by Spring 2011.

 Model Farm development at Ross.

 Recycling bins (fortnightly) introduced and was very successful, but Council had retained weekly refuse collections.

 Flood alleviation scheme completed (Ross West).

 Sound reduction measures (M50 Linton) had been put in place.

 New schools and college planned would be completed .

 New link road (Edgar St. Hereford) scheduled.

 NHS/Herefordshire Council merger, but Primary Care Trust to be abolished.

Questions were asked regarding the Horse Warning signs that we had been promised. Mr Bramer advised that we continue to press for a date. He promised to contact Gloucestershire Council regarding ‘Unsuitable for Heavy Goods Vehicles’ signs. There was not likely to be enough money in budget for weeds to be cleared on A40. The state of minor roads was mentioned and apparently some councils have used capital costs instead of revenue budgets to resurface roads instead of constantly patching. It was unlikely that increase in housing in Ross would affect services available. Planning discrepancies were discussed. It was stated that planning officers work within the perimeters of the UDP, but there was room for interpretation.

MATTERS ARISING FROM THE MINUTES

1) Clerk to email Ray Wallace regarding signs.

2) Signs for 40 m.p.h. – in progress

3) Chimes – possibility of disclaimer for advertisements as well as articles was discussed.

PLANNING

I. Lower Luxtree – DNSE/100972/FH - Conversion of existing outbuilding to ancillary residential accommodation – permission. Conditions read and noted.

II. White Hart Cottages DMSE/101084/FH (No. 1 not No. 3 as in application) Single storey extension. Enclosure of existing porch. Withdrawn.

III. Rose Cottage DMS/101237/FH Proposed garage and erection of a pair of vehicle gates/erection of pedestrian gates to rear of property. Observations as before.

CORRESPONDENCE

1) Parish/town council election information

2) Art poster

3) Targeted place shaping consultation

4) Clerk/Council Direct

5) Adult safeguarding everybody’s business

6) Policing Newsletter

7) Register of electors – update

8) No wrong door

FINANCE

C.A. £1649.08 A.I.P.C.H.F. £7.63 P.C. £13.46

i. Letter from Mr Bach (Internal Auditor) regarding audit – no problems identified

ii. Mr Harding proposed Mr Bach be paid £30.00 for services. Mrs Tree seconded. All in favour

iii. Planning and Community Action course Cheque signed for two places. Mr Whatley and Mr Tormey to refund Parish Council 50%.

ANY OTHER MATTERS

1. Stile near Beavans’ Hill House, opposite Withymoor Wood in need of repair.

DATE OF NEXT MEETING Monday 13th September

MEETING CLOSED at 9.25 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 14th June 2010

2010-06-21T19:23:00.002+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 14TH JUNE 2010 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (Chairman), Mr C. Tormey, Mr J. Whatley, Mr E. Green, Mrs R.Tree.

APOLOGIES WERE RECEIVED FROM Mr S. Burns.

MINUTES OF MAY MEETING were read, approved and signed.

MATTERS ARISING

1) Potholes at Stockings field and Withymoor Farm. Clerk to advise Amey. Also, U70226 at Y-junction by Rose Cottage (Stoney Road) – hedge sticking out and impairing visibility.

2) Horse warning signs – clerk to contact Ray Wallace for update, as there was a near miss involving car and rider recently.

3) Tennis Club lights – letter read from Forest of Dean District Council apologizing for lack of consultation and enclosing conditions. Clerk to reply requesting that they consult adjoining parishes in future, as this is not the only instance of lack of liaison (Mill Villa) and these applications do affect Herefordshire residents.

4) Running water B4222 – letter to confirm that remedial works have been ordered.

PLANNING

1. White Hart Cottages (No. 1, not 3 as in application) DMSE/101084/FH – No objections, but observations made regarding future applications.

CORRESPONDENCE

1. Amey – litter support

2. Salt bins – questionnaire

3. Clerk to confirm Harry Bramer’s attendance at next meeting.

4. Emergency co-ordinator correspondence passed to Mr Harding and Mr Tormey to arrange training.

5. Flooding – risk assessment

6. Planning and Community Action – course. Mr Tormey and Mr Whatley expressed an interest in attending. Mr Harding proposed Parish Council fund 50% of course fee. Mrs Tree seconded. All in favour.

FINANCE

C.A. £2296.58 A.I.P.C.H.F. £7.63 P.C. 15.76

I. Clerk’s Salary. Mr Harding proposed clerk be paid £385.00 (6 months). Mr Whatley seconded. All in favour.

II. Annual Insurance Premium (Came and Company) £262.50. Mrs Tree proposed this be paid. Mr Tormey seconded. All in favour.

III. Audit – Annual Governance Statement. Points were read, discussed and agreed for Annual Return, due 14th July.

ANY OTHER MATTERS

 Parish Map – It was suggested that Parish Council look into applying for a grant for refurbishment.

DATE OF NEXT MEETING – Monday 12th July

MEETING CLOSED AT 9.12 p.m.

Minutes of Meeting 10th May 2010

2010-05-21T19:09:00.002+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ANNUAL MEETING OF ASTON INGHAM PARISH COUNCIL HELD ON MONDAY 10TH MAY 2010, FOLLOWING THE ANNUAL PARISH MEETING AT 7.30P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (Chairman), Mr J. Whatley, Mr C. Tormey,

Mrs R. Tree, Mr E. Green, Mr S. Burns

ELECTION OF OFFICERS

Chairman - Mrs Tree proposed Mr Harding, Mr Tormey seconded. All in favour.

Vice- Chairman and Planning Officer – Mr Harding proposed Mr Whatley. Mr Green seconded. All in favour.

Mr Harding signed declaration of acceptance of office.

MINUTES OF APRIL MEETING were read, approved and signed.

MATTERS ARISING

1) Potholes at Beavans Hill/Withymoor Farm had been done, but there was already more damage

2) Pothole opposite Oaks Lane/Majaro Barn and opposite Stockings Field gate. Clerk to contact Highways.

3) Floodlights at Tennis Club. – Response from Herefordshire Council –they had not been consulted about Planning Application. No response from Gloucestershire as yet. Matter to be discussed at next meeting following reply from Gloucestershire.

4) Letter from Hayley Crane, Housing Development Officer. A meeting was not considered necessary, although she would be happy to attend if we requested this.

PLANNING

I. The Finches DMSE/100328/FH –alteration and repositioning of domestic vehicular access. Planning permission. Conditions read and noted.

II. Point Cottage DMSE/100165/FH – erection of garage with office over. Planning permission. Conditions read and noted.

III. The Cedars, Stoney Road DMSE/100749/F - septic tank for new annexe to dwelling. Mr Whatley to check with Enforcement Officer regarding exact specifications, and obtain written clarification for future.

CORRESPONDENCE

 Police Newsletters – distributed to councillors

FINANCE

C.A. £2316.58 A.I.P.C.H.F. £7.63 P.C. £16.18

• Precept received for April

• Land Easement £20.00 (Godfrey Payton). Mr Harding proposed this be paid. Mrs Tree seconded. All in favour. Mr Whatley signed Declaration of Interest.

ANY OTHER MATTERS

o Parish Map and Audit to be placed on agenda for next meeting.

DATE OF NEXT MEETING - Monday 14th June

MEETING CLOSED at 9.24 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 12th April 2010

2010-04-21T17:01:00.001+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 12TH APRIL 2010 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (Chairman), Mr J.Whatley, Mr E. Green, Mr C. Tormey, Mrs R. Tree, Mr S. Burns, Mr Paul Leighton (CSO)

MINUTES OF MARCH MEETING were read, approved and signed.

MATTERS ARISING

1) Potholes – Mr Whatley notified Amey of problems with potholes in Oaks Lane - these have been attended to.

2) Acknowledgement received regarding potholes at Beavan’s Hill.

3) Letter from Ray Wallace regarding 40 m.p.h. speed limit and horse warning signs.

4) Letter from Amey about water running onto B4222, also from Customer Insight Unit.

5) Chimes – advertisement to be placed inviting representatives of organizations to Annual Parish Meeting.

6) Harry Bramer unable to attend – clerk to invite him to the June or July meeting.

7) Standing Orders – to be discussed at July or September meeting.

8) Letter from Welsh Water Authority apologizing for recent problems.

9) Archives – Mr Whatley will take any documents Parish Council wish to store to Archives in Hereford.

REPORT FROM CSO

The biggest issue at present was related to the increase in fuel costs resulting in heating oil and diesel tanks being targeted.

People are asked to monitor levels and to make tanks less accessible. Police are also appealing to residents to report all incidents of suspicious vehicles or callers. There are still some reports of bogus callers, and it is important that all callers, including those expected, are asked for official identification.

PLANNING

i. The Finches, Aston Ingham Road – DMSE/10038/FH . Proposed alteration and repositioning of domestic vehicular access.

The Parish Council did not object in principle, but were not in agreement with material to be used for construction.

ii. Letter from Mr Lewis advising Parish Council of proposed diversion of footpath AG18. The Parish Council thought that this would be an improvement, but noted that there is a small bridge which would need to be maintained to meet health and safety standards.

iii. Cedars, Stoney Road. An email from Lisa Hughes, Enforcement Officer stated that the erection of a log cabin comes into general permitted development, as does widening of the gateway.

iv. It had been brought to the Parish Council’s notice that an application for floodlighting at the Aston Ingham Tennis Club had been approved by the Forest of Dean Council. The Parish Council were concerned because the club is an Aston Ingham Parish club, the site is adjacent to the parish and any light pollution will directly affect properties within the parish. There were objections when the proposal was first made, and it was felt that the Council should have been consulted about this application. Mr Harding proposed, Mrs Tree seconded that Clerk should write to Gloucestershire Council making these points, and check with Herefordshire Planning to see if they were consulted. All in favour.

CORRESPONDENCE

1) H.A.L.C. Standing Committee leaflet/Member survey/ Information Corner

2) Local Economic Assessment

3) Affordable Housing – A Guide for Parish councils

4) Gorsley & Kilcot Parish Council – 10th birthday celebrations

5) Museum on the Move

6) P.A.C.T.

7) Community Regeneration/New Leaf Carbon Mapping

8) New register of electors

9) Election information

FINANCE

C.A. £1596.99 A.I.P.C.H.F. £7.63 P.C. £18.34

 Annual accounts (receipts and payments) presented to the Parish Council. Mrs Tree proposed that the accounts be adopted. Mr Burns seconded. All in favour. Receipts and Payments book signed.

 Audit. Clerk rang Lynda Wilcox and Mazars to clarify point raised on 2009 audit. Internal Audit to be completed before Parish Council sign Annual Governance Statement.

 H.A.L.C. invoice – annual subscription. Mr Harding proposed that invoice for £155.41 be paid. Mrs Tree seconded. All in favour.

ANY OTHER MATTERS – none

Meeting closed at 9.20 p.m.

Date of next meeting – Monday 10th May

(Annual Parish Meeting, followed by Annual Meeting of the Parish Council)

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 8th March 2010

2010-03-19T21:20:00.000Z

Minutes of Meeting 8th February 2010

2010-02-24T12:10:00.000Z

Minutes of Meeting 14th December 2009

2009-12-19T10:39:00.000Z

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 14TH DECEMBER 2009 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (Chairman), Mr J. Whatley, Mr S. Burns, Mrs R.Tree

APOLOGIES WERE RECEIVED FROM

Mr E. Green and Mr C. Tormey

MINUTES OF NOVEMBER MEETING were read, approved and signed. Amendment was made to page 15 (Section2 Planning) of October minutes. Implication of concern over heavy vehicles was made by Mr and Mrs P. Shaw only. (DCSE 0009/1737/F)

MATTERS ARISING

1. Flooding at Knightshill – monitor after next spate of heavy rain, as some work appears to have been done.

2. Smartwater signs have now been erected. Thanks were given to Mr Whatley and Mr Tormey.

3. Safe was inspected and Parish Council members decided that it would be suitable. Mr Harding to duplicate keys.

4. Ray Wallace emailed Mrs Tree asking for location of horse warning signs, which have now been forwarded to him on three occasions. Mrs Tree to write to Harry Bramer expressing concerns.

5. No reply from Enforcement Officer regarding possible change of use at Bella Lea.

PLANNING

• Goldcliff (DMSE/O92493/0) - Outline planning permission.

• Point Cottage (DMSE/092395/FH - Refusal

• Bramley Cottage (DMSE/092227/FH) Permission. Conditions read and noted.

• Mr Whatley offered his spare copy of Town and Country Planning for Parish Council use.

He gave feedback on the planning meeting he attended and explained the changes which affected the Parish Council observations on planning applications.

CORRESPONDENCE

I. Biodiversity

II. More Amey contacts – clerk to photocopy

III. Shaping our Place 2026

IV. Public Rights of Way – copy to Mrs Walden (FPO)

V. Leaflets regarding street furniture and gardening services

FINANCE C.A. £2133.89 A.I.P.C.H.F. £7.63 P.C. £2.83

1. Clerk’s salary – Mr Harding proposed the Clerk be paid £385.00 (6 months’ salary) Mrs Tree seconded. All in favour

2. Village Hall accounts. These were examined and Mrs Tree proposed they be adopted. Mr Burns seconded. All in favour.

3. Precept. Mr Harding proposed this remain at £1750. Mrs Tree seconded. All in favour.

4. Audit Clerk had emailed Lynda Wilcox (HALC), but no reply as yet. Mr Harding proposed payment of £75.90 be made and challenged later if advised by H.A.L.C. Mrs Tree seconded. All in favour.

ANY OTHER MATTERS

 Closure of B4221 from 4th -8th January

MEETING CLOSED AT 9.00

DATE OF NEXT MEETING – Monday 11th January 2010

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 9th November 2009

2009-11-27T20:03:00.004Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 9TH NOVEMBER 2009 AT 7.30P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (chairman), Mr E. Green, Mrs R. Tree, Mr C. Tormey, Mr S. Burns, Mr J. Whatley (councillors)

Mr Paul Leighton (CSO)
MINUTES OF OCTOBER MEETING were read, approved and signed with one amendment.

MATTERS ARISING

1. Email from Ray Wallace to Andrew Lee-Jones, forwarded by Harry Bramer, was read regarding progress in road issues. Clerk to contact Harry Bramer and Ray Wallace with information about placement of horse warning signs, of which Ray Wallace claimed no knowledge, although the map has now been sent to him on two occasions.

2. 30m.p.h. sign at Oaks Lane has now been replaced.

3. Clerk to send copies of letters from Juliet Whatley and Christine Dennis about dangers of horse riding in village to Mr Wallace and Mr Bramer.

4. Road defects and programme of works forwarded by Harry Bramer.

5. Response from Joe Neil regarding letter about flooding at Knightshill.

6. Smartwater. Mr Harding proposed that bill for Smartwater signage be paid straight away when invoice is received, without needing to be agreed again at subsequent meeting. Mrs Tree seconded. All in favour. Mr Whatley and Mr Burns volunteered to erect the signs.

7. Firesafe – safe which could accommodate necessary documents would cost £588 plus v.a.t. Mr Harding to check suitability of former church safe. Mr Whatley to check other possible purchases on Internet. Archive fees to be checked.

8. Litter picking eventually carried out when equipment arrived.

9. Recycling bins don’t all seem to have been delivered.

10. Copies of Amey contacts to be forwarded by email or photocopied for councillors.

REPORT FROM CSO

 Distraction burglaries are still main concern. Vehicles used are good quality and smart dress to allay suspicion. Often plausible ID cards are used and vulnerable/elderly people, who have lost trust in financial institutions and are keeping cash at home, are likely targets. Not all thefts are being reported. The public were warned not to let anyone into their home unless by appointment, and to report any suspicious activity.

 With the rise in oil prices, more thefts of oil were anticipated.

 Christmas shoppers were warned to keep goods bought out of sight in vehicles and in homes.

 Lea cashpoint was recently raided.

 Mrs Tree asked about the possibility of Herefordshire supplying Horsewatch signs. Mr Leighton to check this out.

PLANNING

1. Rose Cottage DCSE00009/1737/F Permission. Conditions read and noted.

2. Reslaw Cottage DMSE/092187/F Permission. Conditions read and noted.

3. Five Wells SE0922101/F. Permission. Conditions read and noted.

4. Point Cottage DMSE/092395/FH Erection of garage with office over. No objection, but observations made.

5. Goldcliff, Oaks Lane Proposed replacement dwelling. DMSE/092493/0 No objections

FINANCE C.A.£2211.89 A.I.P.C.H.F. £7.63 P.C. £4.20

i. Audit fee and conclusion of audit. Parish Council had been charged for late payment although clerk had emailed to advise. Lynda Wilcox (H.A.L.C.) to be contacted. Clerk to check on point raised regarding internal audit work.

ii. Invoice for Village Hall hire £78.00. Mr Tormey proposed this be paid. Mrs Tree seconded. All in favour.

ANY OTHER MATTERS – none

DATE OF NEXT MEETING – Monday 14th December

MEETING CLOSED at 9.40 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to http://www.aipcreports.blogspot.com/

Minutes of Meeting 12th October 2009

2009-10-20T20:22:00.000+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 12TH OCTOBER 2009 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY

Mr J. Harding (Chairman), Mr J.Whatley, Mr C. Tormey, Mr S. Burns, Mr E. Green, Mrs R. Tree (Councillors)

Mr Paul Leighton (CSO)

REPORT FROM CSO

Mr Leighton brought examples of the notices which are available from the Police that parishioners can use to deter ‘Trick or Treat’ callers.

He also circulated fridge magnets containing important police contact numbers.

The main crime problems were still thefts from outbuildings and of trailers. Parishioners were urged to take responsibility for their own security and take preventative measures. There were also instances of distraction burglaries. People were asked to encourage elderly neighbours and other vulnerable residents to be wary.

MINUTES OF SEPTEMBER MEETING were read, approved and signed.

MATTERS ARISING

1. Roads and verges. Mr Harding had telephoned Highways to complain about the grass verge not being mowed. This was done within the week and built up debris was scraped away.

2. The 30 m.p.h. signs had been enhanced and the red markings were on the road, also chevrons at Barrel Lane. Clerk to write to ask for 30m.p.h. sign at Oaks Lane to be reinstated and to ask about enhancement – also speed limit of 40 m.p.h. which has been promised at village boundary.

3. Letter to be sent to Ray Wallace, Harry Bramer and Chief Executive regarding outstanding matters – Unsuitable for HGV signs, horse warning signs and speed count at Crews Hill. Email from Rev. N. Patterson about dangers of B4222 was read, and to be forwarded with these letters..

4. Letter had been sent about flooding at Knightshill with position marked on map.

5. Potholes had been filled by Mortons’ Farm.

6. Smartwater Signage – these can now be ordered from West Mercia Constabulary at £12.50 each. No planning consent is needed if purchased through Neighbourhood Watch. Mr Whatley proposed, Mrs Tree seconded. All in favour. Mr Whatley to purchase.

7. Joint meeting 28th September

8. Letter to be written regarding visibility at junction 3 of M50.

9. Footpaths Map has been upgraded for easier access.

PLANNING

1. Bella Lea. Letter to be written to Enforcement Officer to query whether there has been a change of use for the open field from agricultural to use incidental to the enjoyment of the private dwelling house.

2. Rose Cottage. DCSE0009/1737/F. Letters had been received from Charlotte Atkins and Keith Sang regarding recent planning application. There were concerns about the possible impact of heavy vehicles on Dowlers Lane. Clerk to copy response from Parish Council

3. Five Wells Cottage, Kilcot. DMSE/092201/FH Single storey extension and erection of conservatory.

The Parish Council had no objections.

4. Reslaw Cottage DMSE/092187/F Replacement roof.

The Parish Council had no objections.

5. Bramley Cottage DMSE/09227/FH Single storey extension to form study. The Parish Council had no objections.

CORRESPONDENCE

 Commons Land registration

FINANCE

C.A.£2236.89 A.I.P.C.H.F. £7.63 P.C.£6.54

ANY OTHER MATTERS

Litter pick-up – postponed owing to problems with Amey supplying equipment. It is now scheduled for this week

MEETING CLOSED AT 9.35.p.m.

DATE OF NEXT MEETING Monday 9th November

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to http://www.aipcreports.blogspot.com/

Minutes of Meeting 14th September 2009

2009-09-23T10:17:00.007+01:00

ATTENDED BY : -

Mr J. Harding, Mr E. Green, Mrs R.Tree, Mr C.Tormey, Mr J. Whatley (Councillors)

CSO Mr Paul Leighton

No apologies were received

MINUTES OF JULY MEETING were read, approved and signed.

REPORT FROM CSO

Mr Leighton said that thefts from outbuildings were still the major area of concern, with power tools and gardening equipment being taken. Police were trying to encourage people to take responsibility for their own security, by fitting stronger locks on sheds and by using and advertising Smartwater. Our proximity to major routes made the villages easy targets.

MATTERS ARISING

1. Roads in Aston Ingham. Mr Harding rang Mr Wallace regarding ongoing upgrade work. The chevrons at Barrel Lane had been done. Road markings were planned for September. Other improvements were to be completed by Amey, and this was to be followed up. Mrs Tree felt that progress was too slow and inconsistent, and that there were discrepancies. Mr Wallace had denied receipt of map showing suggested placing of horse signs, and the agreement to install them at the December meeting. Copy of letter and plan to be sent to Mr Wallace, also to Harry Bramer.

2. Potholes on roads - worst on U70227/U70226 (opposite Morton’s and Withymoor Farm) Clerk to contact Highways.

3. Smartwater – Mr Whatley was waiting for Liaison Officer, Graham Davey, to contact him.

4. Firesafe/Parish Map – Binders at Cheltenham – Leather complete, half bind with corners, or quarter (spine only) and cleaning £450, £325, £275. Valuation was difficult because it is the importance to the Parish rather than its value as a historic document which is significant.

Safe – 530mmx460mmx480mm (exterior) 75kg would be £360.00 Village Hall were willing to contribute and have identified a site. Mr Harding thanked Mr Whatley for his work on this. All documents to be brought to October meeting which will be put into safe to take exact measurements and determine size needed.

5. Flooding at Knightshill – Letter drafted -copy of map needed or grid reference.

6. Emergency Planning – ongoing.

7. June and July minutes to be emailed to Mr Tormey.

8. Footpaths – Mr Harding to bring map to next meeting. Mr Whatley suggested that a friend who was staying in the village would be very pleased to walk some of the footpaths to check out defects. Pathfinder Map to be purchased.

PLANNING

1. Rose Cottage, Stoney Road. Gates and garage. This was discussed. Mr Whatley to email comments.

2. Bella Lea,Lea Line – development to be monitored.

CORRESPONDENCE

1. Parish Ponds

2. Advertisement for Magistrates

3. Mobile Library questionnaire

4. Seminar – European Landscape Convention

5. Glasdon

6. Small shops

7. Festival Housing

8. Newsline

9. Recycling

10. H.A.L.C. – Information Corner, courses, Parish Meeting, Parish Polls, Strengthening local democracy

FINANCE C.A. £1386.89 A.I.P.C.H.F. £7.63 P.C. £8.50

 Precept received £875.00

 Payment to Internal Auditor, Mr Bach. Mr Harding proposed £25.00, Mrs Tree seconded. All in favour.

ANY OTHER MATTERS

 Litter Action – 10 people had already volunteered. Gloves and tabards to be provided by CPRE. Litterpickers (tools) were advised. Prices to be checked out.

 Area behind Village Hall. The Committee would like it to be fenced for children’s safety Permission needed from Parish Council as trustees. Plans to be checked.

 Joint Parishes meeting to be held at Aston Ingham on Monday 28th September. Agenda to be emailed to relevant people. Wendy Powell to be contacted.

MEETING CLOSED AT 9.50

DATE OF NEXT MEETING MONDAY 12TH OCTOBER

JOINT PARISHES MEETING – MONDAY 28TH SEPTEMBER

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 13th July 2009

2009-07-25T11:54:00.002+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY13TH JULY 2009 AT 7.30 P.M IN THE VILLAGE HALL

ATTENDED BY Mr J. Harding (chairman), Mr E. Green, Mr J.Whatley, Mrs R. Tree, Mr C.Tormey (councillors)
CSO Lisa Austin and James Cook

APOLOGIES WERE RECEIVED FROM Mr S. Burns

REPORT FROM CSO

Thefts from outbuildings were continuing, and the bowling club had been broken into, although nothing had been stolen. Parishioners were advised to check and secure sheds and outbuildings.
Smartwater would act as a deterrent.

More speed enforcement was being carried out, with a speed camera now at Ross.

The operation to combat cross border crime was proving successful.

MINUTES OF JUNE MEETING were read, approved and signed.

MATTERS ARISING

1) Clerk to email Ray Wallace to remind him about the speed data check, and to stress that a viable result would not be obtained if this was carried out during the holidays. New speed limit signs have been put up at either end of the parish, but not at Oaks Lane, and the broken one has not been replaced.

2) Water still lies on the road between Knightshill Farm and Rudhall View. Clerk to advise Highways of potential dangers.

3) Smartwater signs – sitings decided on – Crews Hill, Aston Crews village ,Aston Ingham village, Beavans Hill, DLoop, Stockings Field. Signs to be ordered by Mr Whatley.

4) Footpaths – defects to be identified and added to list.

5) Firesafe - 240mm x 360mm x 290mm (48kg) -£283 plus vat. Mr Whatley to continue to search.

6) Parish Map. A company had been found to bind Parish Map. Quotation to be obtained for next meeting. Valuation also required.

7) Village Website - Mr Tormey had contacted Mr Butcher and adjusted Parish Council links.

PLANNING

• Article in Citizen on June 22nd – local traveller sites had been cleared and people moved on.

CORRESPONDENCE

1) H.A.L.C. new address, newsletter and date of next meeting.

2) Soldiers due to march through Hereford (1st Queen’s Dragoon Guards). Itinerary noted.

3) Museum Poster – ‘Made in Herefordshire’

4) Clerk/Council Direct

5) Rural Settlement Hierarchy background paper

FINANCE C.A. £1771.39 H.F £7.63 P.C. £9.67

• Clerk’s Salary (6 months) Mr Harding proposed the clerk be paid £385.00. Mrs Tree seconded. All in favour.

ANY OTHER MATTERS

1) Recent consultation regarding affordable housing in Lea was discussed.

2) litteraction.org.uk was discussed. If postcode is inserted, this gives location of nearest group. Mr Tormey had logged Aston Ingham Cleanup as new group. CPRE will provide resources for litter pick.

DATE OF NEXT MEETING Monday 14th September 2009

JOINT MEETING Monday 28th September. Clerk to check availability of hall and email Annette Steele and Margaret Highton.

MEETING CLOSED AT 9.22 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).
The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.
Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 8th June 2009

2009-06-25T11:38:00.004+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 8TH JUNE 2009 AT 7.30P.M. IN THE VILLAGE HALL

ATTENDED BY Mr J. Harding (chairman), Mr C. Tormey, Mrs R. Tree, Mr S. Burns. (councillors) Mr P. Leighton, Mr P. Cowmeadow (C.S.O.)

APOLOGIES WERE RECEIVED FROM Mr E. Green, Mr J. Whatley.

Mr Harding signed the Acceptance of Office.

MINUTES OF ANNUAL MEETING (MAY) were read, approved and signed.

MATTERS ARISING

1. Roads and verges - Response from Ray Wallace – update on signage. Clerk to email and remind him about the warning signs for horses (map forwarded by Mrs Tree in December).

2. Many of roads repaired after winter frosts breaking up again – monitor.

3. Smartwater – to be followed up at next meeting (Mr Whatley).

4. Emergency Plan – to be formulated – date to be arranged.

5. Emergency co-ordinator. Mr Tormey volunteered. Details to be forwarded to H.A.L.C.

6. Blogsite up to date – links to be made to Herefordshire Council, Highways and Police contacts to be added.

7. Footpaths defects – Mr Tormey had reported some of these to Mrs Walden (F.P.O.). Mrs Tree and other councillors to advise of any others known.

REPORTS FROM COMMUNITY SUPPORT OFFICERS

West Mercia Constabulary – now West Mercia Police.

Logo – Serve, Protect, Making the Difference

Mr Leighton reported that things appeared to be fairly quiet at present, with fuel thefts and scrap metal thefts down, but public should not become complacent and should still safeguard property. There had been successes resulting from the use of unmarked police cars.

The most serious problem was still that of distraction burglaries, where people wearing suits and carrying laminated ID cards posed as representatives from utility companies. Whilst one person spoke to the householder another would gain entry to the property and steal anything of value. If anyone calls without any official prior notice being given, they should not be allowed in.

PLANNING

1. White Heart/Hart Cottages, Aston Crews – Road naming. No objections.

2. Greenacres Stables, Lea DCSE2009/0549/F – Change of use of land from agriculture to equestrian use, retention of manege and parking area – retrospective. Permission. Conditions read and noted.

CORRESPONDENCE

i. H.A.L.C. – Change of address

ii. Sandbags - information to be returned to L. Swift ( Drainage Engineer)

iii. Deaf/Direct – Poster/Pictures

iv. Pride of Herefordshire Awards

v. Glasdon – equipment

FINANCE

C.A. £1771.39 A.I.P.C.H.F. £7.63 P.C. £10.06

ANY OTHER MATTERS – none

DATE OF NEXT MEETING – Monday 13th July 2009

MEETING CLOSED AT 8.40 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).
The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.
Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com

Minutes of Meeting 12th May 2009

2009-05-20T10:40:00.005+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH ANNUAL MEETING HELD ON TUESDAY 12TH MAY 2009 AT 7.30.P.M. IN THE VILLAGE HALL

ATTENDED BY
Mr J. Whatley (Acting Chairman), Mr C.Tormey, Mr E. Green,
Mr S. Burns

APOLOGIES WERE RECEIVED FROM
Mr J. Harding, Mrs R.Tree

ELECTION OF OFFICERS
Mr Burns proposed that Mr Harding be elected as Chairman, Mr Green seconded. All in favour.
Mr Burns proposed Mr Whatley be elected as Vice-Chairman, Mr Green seconded. All in favour.
Mr Tormey proposed that Mr Whatley continue in role of Planning Officer. Mr Green seconded. All in favour.
Mr Harding to sign Acceptance of Office.

MINUTES OF APRIL MEETING were read, approved and signed.

MATTERS ARISING
1) Roads and Verges – Clerk to email Ray Wallace re speed monitoring at Crews Hill.
2) Richard Wood – email as no response received regarding fly tipping.
3) Map for footpaths (areas requiring attention). Mr Tormey to pass on to Mrs Tree.
4) The Bungalow, Pigs Cross - Letter from Enforcement
a) Hedge replanted
b) Car disappeared, but parking on Darks Road and Shotts Lane – to be monitored
5) Smartwater Signage – 5 signs for £14.95 each. Mr Whatley proposed we purchase 6 signs. Mr Tormey seconded. All in favour. Councillors to check possible sites.
6) Fireproof safe, I hour protection, slightly larger capacity £116.00. Mr Whatley to continue to check prices.
7) CPRE – Stop the Drop – Volunteers to be sought before kits are purchased, probably to take place in Autumn. Clerk to write and thank Mr and Mr Rodesano for work they do in collecting litter when out walking.
8) Funding Directory passed to Clerk.
9) Response from H.A.L.C. regarding Minutes.
10) Freedom of Information Act – No changes to current policies.

CORRESPONDENCE
1) Progress reports from joint meeting.
2) Public Sector Equality bill
3) Clerk/Council Direct
4) Jesse Norman - small shops
5) H.A.L.C.
6) Marie Curie Cancer Care
7) Policing Matters
8) Gorsley/Kilcot Newsletter

FINANCE C.A. £2213.95 A.I.P.C.H.F. £7.63 P.C. £11.62
1) Precept received - £875.00
2) Insurance Norwich Union quotation received. Mr Whatley proposed we take 3 year agreement (£266.48) Mr Tormey seconded. All in favour.
3) H.A.L.C. invoice - £156.08. Mr Whatley proposed this be paid. Mr Burns seconded. All in favour.
4) Mr Tormey proposed land easement be paid (£20.00) to Godfrey Payton. Mr Green seconded. Mr Whatley declared an interest. All in favour.
5) Audit – Annual Return agreed and completed.
6) Letter from Scout Group thanking Parish Council for donation.

ANY OTHER MATTERS

Mr Tormey asked whether Parish Map would need to be put on Assets Register – to be checked
DATE OF NEXT MEETING – Monday 8th June
MEETING CLOSED AT 9.15.p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to http://www.aipcreports.blogspot.com/

Minutes of Meeting 14th April 2009

2009-04-22T21:35:00.004+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON TUESDAY 14TH APRIL 2009 AT 7.30P.M. IN THE VILLAGE HALL

ATTENDED BY
Mr J. Harding (Chairman), Mr C. Tormey, Mr E. Green, Mrs R. Tree, Mr J. Whatley (councillors)

No apologies were received.

MINUTES OF MARCH MEETING were read, approved and signed.

MATTERS ARISING
1) Clerk awaiting reply from Lynda Wilcox regarding format of minutes.
2) Letter of thanks received from Mr and Mrs P. Shaw for Parish Council’s input on situation at Dowler’s Lane.
3) Clerk to email Ray Wallace and remind him about speed check at Crews Hill, if no response is received in the near future. Mrs Tree has given Annette Steele update on roads situation for joint meeting.
4) Smartwater signage – company in Gloucester has been very helpful. Digital image has been sent to them and sample should be received shortly.
5) Wall at Maxstoke – copy of correspondence from Mr Byers – matter is still being pursued by Herefordshire Council.
6) CPRE and Herefordshire Council to be contacted by Mr Tormey so that packs/information are available for Parish Meeting,
7) The Chimes – The Chairman was concerned that the diary dates for Aston Ingham events had not been included in the calendar.
8) Footpaths – Councillors to note defects in paths and stiles for Parish Meeting. Mrs Walden to be asked to bring Parish Footpaths Map to meeting so that parishioners can advise of any further problems.

PLANNING
1) Land adjacent to Lanx Cottage – DCSE 2009/0238/F -proposed residential showman’s caravan. Application has been withdrawn.
2) Greenacres Stables – DCSE 2009/0200F – Change of use from agriculture to the keeping of horses and construction of an exercise and training area. Permission. Conditions read and noted.
3) Several complaints have been received about two new entrances at The Bungalow, Pigs Cross (UC70225). Other matters to be checked out on same site are a) Burnt out car on roadside. b) New extension on bungalow
c) Effluent from stables is pooling by Village Well on crossroads.
4) Babylon Farmhouse – new steel framed barn – check with Enforcement.

CORRESPONDENCE
i. Herefordshire Voluntary Action
ii. Freedom of Information Act – letter and DVD. Mr Tormey to view and report back
iii. Newsline
iv. H.A.L.C. – Information Corner/Youth Council Presentation/Local Leadership Conference/Crimemapper
v. Dogstrust
vi. European Parliamentary Elections
vii. Commons Act

FINANCE C.A. £1538.95 A.I.P.C.H.F. £7.63 P.C. £14.54
Financial Statement for year ending 31/3/09 was presented. Mr Harding proposed that accounts be adopted, Mrs Tree seconded. All in favour.
Audit – Annual Return to be completed for approval at next meeting. Mr Harding proposed clerk purchase copy of guidance for audit if too bulky to download. Mr Tormey seconded. All in favour.
Insurance – due 1st June. Clerk to obtain quotations from Norwich Union and other companies before renewal.

ANY OTHER MATTERS
Ø Posts on verge outside Chapman’s Place were placed there by Herefordshire Council, and are designed not to damage cars if driven over.
Ø Emergency Planning Information was circulated by Mr Tormey. Copy to be placed on notice board. Chairman and Mr Tormey to meet to complete Parish Emergency Plan.
Ø Aston Ingham Parish Map. Bookbinding company who were to be contacted for rebinding are no longer in business. Request to be put in The Chimes for other possible firms. Mr Tormey and Mr Whatley to check out purchase of fireproof safe to protect this and other parish documents.
Ø Format of Annual Parish Meeting was discussed.

DATES OF NEXT MEETINGS
Annual Parish Meeting - Monday 11th May
Annual Meeting of the Parish Council - Tuesday 12th May

MEETING CLOSED AT 9.40P.M.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to http://www.aipcreports.blogspot.com/

Meeting Minutes of 9th March 2009

2009-03-22T21:47:00.004Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

Minutes of Aston Ingham Parish Council meeting held on Monday 9th March 2009 at 7.30p.m. in the Village Hall

ATTENDED BY
Mr J. Harding (chairman), Mr J. Whatley, Mr C. Tormey, Mr E. Green, Mrs R.Tree (councillors)
Lisa Austin (CSO)
Mr S. Swift, Mr K.Pickett, Mr K. Jones, Mrs C. Jones,Mrs B. Owens, Mr R. Owens, Mrs H. Whiskeard, Mr J. Whiskeard, (parishioners)
Mr H. Danter, Mr C. Danter

APOLOGIES WERE RECEIVED FROM Mr S. Burns

Mr Harding proposed that the meeting be opened to the public, Mr Tormey seconded. All in favour.
Mr Harding thanked the parishioners for the copies of letters sent to Herefordshire Council regarding Mr Danter’s planning application to site a showman’s caravan on the land adjacent to Lanx Cottage.
Mr Danter wished to explain to the parishioners the reasons for and details about the application, that it would be one caravan, initially, for a family of four.

QUERIES AND POINTS RAISED
1 Electricity, water and drainage facilities would be available – an undertaking was made not to use generators.
2 Initially there would be one caravan. When the children were older a smaller caravan might be necessary – a separate application would be made for this.
3 Residents were concerned that there had been no direct consultation with them
4 Previous planning applications had been refused as the land is ‘open countryside’ and new developments have not been allowed.
5 Some provision is made by the government for housing showpeople, which may have an effect on decisions.
6 Mr Danter believed that the caravan would be well-screened by trees, but some of the neighbouring properties were higher than the proposed site.
7 There was a feeling that the caravan would be detrimental to the area, and a possibility of a fall in house values because of it.

CHAIRMAN’S SUMMARY
1) The site is in or adjacent to an AGLV (Area of Great Landscape Value), and
is presently open pastureland.
2) A Change of Use would be necessary
3) Entrance would have to be upgraded, and trees and hedge may have to be removed for visibility, which would impair screening.
4) Planning permission has not yet been granted for the hardcore drive.
5) The site still has an enforcement order on it, which will make it more difficult to get planning permission.
6) It was felt that the provision for showpeople was unlikely to override all of these factors.
7) The gateway on the plan is not representative of its actual position.
8) New properties are only granted for specific needs. The issue was in the actual development, nothing more.
9) Previous applications for development had been turned down as have subsequent appeals. In planning terms, the caravan would be regarded as a bungalow.

Mr Danter thanked the Chairman and the meeting for listening and for putting their views forward.
Mr Harding was thanked for his comments and observations.
The meeting was closed to the public

Miss Lisa Austin (CSO) highlighted the problem of distraction burglaries, particularly of vulnerable and elderly people in rural areas. Some organized gangs had been reported in the area.

MINUTES OF FEBRUARY MEETING were read, approved and signed.

MATTERS ARISING
1) Dowler’s Lane – Mr Harding telephoned Andrew Middlecote and told him the result of the meeting. Works have been carried out except at the very bottom, as it was too wet. The intention is to carry on to the county boundary but action is first needed from the Water Board as there is a possibility of a spring or a leak, and the installation of two concrete drainage channels across the road may be a problem for vehicles. Residents were to be asked if they wanted a ‘No Through Road’ sign.
2) Traffic Calming – Mr Harding telephoned Mr Wallace. Signing should be installed towards the end of April, lines at the same time, or shortly after. 40m.p.h. speed limit to be extended to Gloucestershire (Kilcot) boundary. New speed check still to be put on Crews Hill. Clerk to contact Ray Wallace.
3) Smartwater – Mr Whatley and Mr Tormey still looking into designs for signage.
4) Richard Wood to be contacted regarding lay-by at Crews Hill.
5) Mrs Tree to advise Mrs Walden (FPO) that list of defects is still being compiled.
6) Joint meeting attended by Mr Harding and Mrs Tree. Clerk to supply agenda and circulate minutes when it is our turn to host.

PLANNING
1) Upper Luxtree Farm – Storage of machinery/hay/foodstuffs DCSE2009/0124/S - Permission
2) Land adjacent to Lanx Cottage DCSE2009/0238/F Proposed residential showman’s caravan. Mr Whatley declared an interest. The Parish Council voted against this application. Mr Whatley to email comments.

CORRESPONDENCE
1) Town and Parish Standard
2) Clerk/Council Direct
3) Liaison – sustainable communities/Children and Young People’s Directorate/Funding Fair/CPRE – Fly Tipping/Litter/Waste Management/Blue badges for Disabled
4) CPRE
5) Liaison – Herefordshire Matters/Bus Timetable/Emailing of information

FINANCE
C.A. £1538.95 A.I.P.C.H.F. £7.63 P.C. £14.54
· Aston Ingham Scouts – request for donation for improvements to Scout Hut. Mr Tormey proposed £200.00 Mr Whatley seconded. All in favour. Clerk to advise. Cheque to be written at April meeting.

ANY OTHER MATTERS
· Request from Council regarding PACT meetings being listed on website – not done, so Mr Tormey to put on Blogsite.
· Clerk to check with Lynda Wilcox (HALC) whether typed minutes can be kept in a folder, or whether it will be necessary to purchase a new Minute Book.
· Jesse Norman – supporting local shops – information to be put in The Chimes if there is space.

MEETING CLOSED AT 10.00 P.M.
DATES OF NEXT MEETINGS - Tuesday 14th April
Monday 11th May - ANNUAL PARISH MEETING
Representatives of village organizations are warmly invited to speak to the meeting about their group’s activities, or send a report to the Clerk.
Tuesday 12th May – Annual Meeting of the Parish Council

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to http://www.aipcreports.blogspot.com/

Minutes of Meeting 9th February 2009

2009-02-20T10:04:00.003Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 9TH FEBRUARY 2009 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY
Mr J. Harding (chairman), Mr J. Whatley, Mr C.Tormey, Mr S. Burns, Mrs R.Tree, (Councillors)
Mr P. Rouse, Mr P. Shaw, Mrs J. Shaw, Mr J. Whiskeard, Mrs M . Reece, Ms L. Stock, Mr G. Jones, Mr R. Owen, Mrs C. Swift, Mr K. Sang

APOLOGIES were received from Mr E. Green

Mr Harding proposed that the meeting be opened to the public. Mr Burns seconded. All in favour.
The Herefordshire Council were proposing to tarmac the road (U70221) known as Dowlers Lane as far as the junction by Rose Cottage. Several of the residents had objections, as the road was very old and was believed to have some historical value, as the original road from Aston Ingham to Newent. The track had always been maintained by residents, and several were against this upgrading as the cost would be high and the rural environment would be spoiled. There was a surface water issue, which had caused deterioration to the lane, as well as the movement of heavy lorries in the course of removals and building works. It was feared that to tarmac the lane could attract off-roaders and motor bikes to the area, especially as the speed limit would technically be the national one. Although everybody agreed that some remedial work on the lane was necessary, particularly where drainage and safety for pedestrians and vehicles were concerned, the extent of repair and materials to be used was causing some controversy. It was suggested that stone could be used instead of a tarmac covering, and this seemed to be a much more acceptable alternative. Mr Shaw would be happy for stone from his quarry to be used for this purpose. The Water Board would be contacted to suggest measures to alleviate the problem of surface water. Meeting was closed to the public.

MINUTES OF JANUARY MEETING were read, approved and signed, with two amendments.

MATTERS ARISING
1. Roads. Gypsy lane UC 70222 – drains blocked and standing water. UC70223/70224 – drains blocked. Clerk to advise Highways Dept.
2. The Chimes. Information about Parish Council meetings to go at end of minutes with contact details when forwarded.
3. Joint meeting to be held on Thursday 26th February at 7.30 p.m. in small room at Gorsley Village Hall. Aston Ingham to host next meeting. Provisional date – Monday 28th September.
4. Mr Tormey is looking at information about Emergency Plan, and will report back to Council.
5. Wall at Maxstoke. No response from Enforcement yet.
6. Scouts. Stream bank repairs had been funded, so donation would not be required for this project, but group would like to apply later for help in upgrading Scout Hut.
7. Mrs Walden would be pleased to continue as Footpaths Officer. Problems to be listed and collated at next meeting to be passed on.
8. Correspondence from Mrs Walden to Mr Wallace had been passed to Paul Leighton, C.S.O., and planned speed management measures had been confirmed.

PLANNING
1) Green Acres Stables, Lea (adjacent parish) DCSE2009/0200/F Construction of a fenced area for exercising horses. The Parish Council had no objections.

SMARTWATER SIGNAGE
West Mercia are currently offering a 3 for 2 deal on signs
(£15.00 each). Mr Whatley is pursuing another possibility through a company in Gloucester. Prices and suitability to be compared at next meeting when details have been checked. No problems with planning – Mark Edwards had confirmed this. Parish Council were unsuccessful with request for grant from Lea Show Committee.

LITTER/FLY TIPPING
Mr Tormey had been checking out ways in which the Parish Council could become involved in alleviating the litter problem. It was suggested that this be put on the Parish Meeting agenda.
Clerk to check who letter regarding fly tipping at Crews Hill had been sent to, as no response had been received.

CORRESPONDENCE
1. Countryside Arts brochure
2. Liaison – survey on services/biodiversity/adapting your home for independent living.
3. Newsline
4. Clerk/Council Direct
5. Poster – St Michael’s Hospice
6. Letter from Tony Butcher regarding website for Aston Ingham village – clerk to respond.

FINANCE
C.A. £1538.95 A.I.P.C.H.F. £7.63 P.C. £22.62
1. Acknowledgement of precept
2. Letter of thanks from A.I.P.C.C. for donation towards grass cutting.
3. Mr Harding proposed Mrs Tree be reimbursed for purchase of key
for Parish notice board. Mr Whatley seconded. All in favour.

ANY OTHER MATTERS
· Mr Whatley and Mr Tormey were unable to attend their courses.
· Police posters to be put on table in entrance.

DATE OF NEXT MEETING Monday 9th March
MEETING CLOSED AT 9.40 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to http://www.aipcreports.blogspot.com/

Meeting Minutes 12th January 2009

2009-01-20T22:27:00.003Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 12TH JANUARY 2009 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY
Mr J. Harding (chairman), Mr C. Tormey, Mr S. Burns, Mr J. Whatley, Mrs R. Tree (councillors)
Mr H. Danter, Mr C. Danter

APOLOGIES WERE RECEIVED FROM
Mr E. Green

MINUTES OF DECEMBER MEETING were read, approved and signed, with one amendment.
Mr Harding proposed that the meeting be opened to allow Mr Danter to speak. Mr Burns seconded. All in favour.
Mr Danter is the new owner of ‘The Paddocks’, the land adjacent to ‘Lanx Cottage’, having purchased this from Mr Byrne. The Danters are fairground showmen and at present own funfairs and amusements at places such as Symonds Yat and Stourport. Most of their business is carried out within a 30 mile radius of Newent, and Mr C. Danter would like to be able to house his family from September to June on a caravan on this site so that the children could attend school regularly. This would initially be a 40 foot by 8 foot van, double axle showman’s caravan, and would not be intrusive. Later on there would be the possibility of another caravan. Services would be available to the site. Mr Danter had been in contact with the Herefordshire Council. There was the possibility that a trial period might be the first step. The Parish Council would not be able to comment until a formal planning application had been received. Mr Danter promise to supply photographs of the caravan.
Meeting was closed to the public.

MATTERS ARISING FROM THE MINUTES
1) SPEED MANAGEMENT Mrs Tree had contacted Mr Wallace regarding the plan for warning signs for horses. The data from the traffic survey which had been promised had not been sent as there was a problem with access. Mrs Tree had not received a reply to her letter of 15th December. Clerk to email Mr Wallace and remind him about monitoring Lea Line and sending existing data.
2) SMARTWATER SIGNAGE Mark Edwards has contacted clerk regarding this, and left a message saying he would call again. There was a possibility that funding may be obtained from Lea Show Committee. Wendy Powell to be contacted, and prices to be checked, as there was some discrepancy over current cost. (JW SB). To be put on agenda for February.
3) MINUTES FOR CHIMES AND BLOGSITE Minutes for last three months to Mr Tormey for Blogsite. Minutes for December to Vanessa for Chimes.
4) DATES FOR JOINT MEETING Most convenient dates for councillor attendance at joint meeting to be emailed to Annette Steele. Venue to be determined.
5) STREAM WALL Reinforcement by Scout Hut appears to be very effective. Large stones/boulders sunk into corners. Debris and island cleared and area fenced. Some debris remaining.
6) WALL AT MAXSTOKE Clerk to write to Enforcement Officer to request update of situation.

PLANNING
None

CORRESPONDENCE
1) Communities in Control – Local Authority Publicity (Consultation – 12th March)
2) Policing leaflets/information
3) Liaison –PACT meetings/Rural Services Network/Biodiversity action/Dog Control order/Website for Permitted Development Rights -www.planningportal.gov.uk
4) HALC –Information Corner

FINANCE C.A. £1558.95 H.F. £7.63 P.C. £3.72
1) Bank Form – completed
2) Conclusion of Audit – Annual Return to be displayed with notice.
3) Transfer of Petty Cash. Mr Whatley proposed £20.00 be transferred to Petty Cash, Mr Burns seconded. All in favour.
4) Mr Whatley and Mr Tormey asked whether they would be entitled to any reimbursement for costs of HALC courses to be attended. Mr Burns proposed that half of the costs be awarded. Mrs Tree seconded. All in favour. Mr Tormey and Mr Whatley declared an interest. Invoices to be presented after attendance.
5) Mrs Tree to ask Mrs Savidge (Scouts) to advise Parish Council of costs of brook clearance if they are still wanting a donation.

ANY OTHER MATTERS
§ Email sent to councillors regarding litter clearance. To be put on February agenda.
§ Emergency Plan passed to Mr Tormey.
§ Footpaths – Several footpaths are in need of attention. Some matters have been reported to Herefordshire Council. Clerk to write to Mrs Walden to ask if she still wishes to continue in the capacity of Parish Footpaths Officer.

MEETING CLOSED AT 9.35 p.m.
DATE OF NEXT MEETING Monday 9th February 2009

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to http://www.aipcreports.blogspot.com/

Meeting Minutes of 8th December 2008

2008-12-16T10:55:00.002Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 8TH DECEMBER 2008 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY
Mr J. Harding (chairman), Mr E. Green, Mrs R. Tree, Mr C. Tormey, Mr J. Whatley, Mr. S. Burns (councillors)
Mr R. Wallace (Herefordshire Council)
Mr C. Tree, Mr C. Jenkins, Mrs O. Walden, Mr M. Edwards, Mr D .Searle,
Mrs M. Searle, Mrs M. Macarthur, Mr B. Davies (parishioners)

Mr Harding proposed that the meeting be opened for Mr Wallace to speak. Mrs Tree seconded. All in favour.

Mr Wallace spoke about the results of the recent speed count done within the village. The full results will be forwarded to the Parish Council, but the average speeds were: -
a) Through village – 37 m.p.h.
b) Aston Ingham to Kilcot – 42/43 m.p.h.
c) Aston Ingham to Lea Line – 42 m.p.h.
Mr Wallace had arranged a meeting with the Gloucestershire Highway Authority for the following day, and it was hoped that the 40 m.p.h. limit would be extended from Kilcot to the village. The Police had no problems regarding this change.
Mrs Tree asked about the road to Lea Line, where there had been 6 notifiable accidents in the last five years and there were problems with blind bends and hills, reducing visibility. There were few refuges for pedestrians. It was thought that the siting of the traffic counter had not been ideal, and Mr Wallace agreed to do this again, as soon as possible with due regard to weather, holidays, etc., and taking into account speed, volume and size of traffic.
In answer to a query, Mr Wallace said that the road from Aston Ingham to Kilcot would not meet the criteria for a 30 m.p.h. limit.
Other ways to slow traffic were discussed, including the erection of signs advising motorists of horses on the highway, and a sketch to show where these should be sited was to be sent to Mr Wallace.
Once the signage on the stretch of road to Kilcot was completed, Mr Wallace promised that the 30 m.p.h. signs in the village would be revamped, and, depending on the budget available, red sections on the road with 30 markings could be installed.

Guidelines on the use of speed indicator devices were discussed. Generally these would be in operation for a month, taken down for a few months, and then reinstalled. Speed data is taken and can be displayed, and people’s awareness is increased.

Weight limit – from the data received on this count, there was little change from previous survey. Police would not back a weight limit as it was too difficult to enforce. There was, however, the possibility of ‘Unsuitable for Heavy Goods Vehicles’ signs being erected, as this would not pose a legal problem. Mike Obst (Gloucestershire Highways) was already following this up after the last joint meeting. Mr Wallace was not aware of this and would liaise. It had been difficult to get representatives from Herefordshire to attend the joint meetings.

It was unlikely that double white lines could be used on more hazardous spots.
Mr Wallace intended that signage should be done all at same time, before the end of the financial year. Markings could not be done in cold weather.

Mr Wallace asked whether the police did anything towards speed enforcement, as radar guns could be borrowed, and those successful have been arranged through local police.

Mrs Walden mentioned the incident where the lorry brought down the telephone cables. Correspondence has been passed on to traffic inspector Darren Godsell and Mrs Walden promised to keep us informed.
Meeting was closed to the public.

MINUTES OF NOVEMBER MEETING were read, approved and signed.

MATTERS ARISING
1) Potholes – had been dealt with
2) Smartwater Signage – Mark Edwards to contact clerk. Mrs Tree to apply to Lea Show for funding for signs. Police attempting to get ‘2 for 1’ signs.
3) Chimes Reports – clerk to send minutes to both Vanessa Whitney-Hart for Chimes and Mr Tormey for Blog site.

PLANNING
1) Upper Barrel Farm DCSE2008/2838/S Steel frame barn. Permission notice. (Prior approval not required).
2) Mr Whatley has received Planning Guidance documents.
3) Mr Harding had received a telephone call from Mr Danter who wishes to place a caravan on the land adjacent to Lanx Cottage. He was invited to speak at the January meeting. Mr Whatley to apply for up-to-date Traveller legislation.

CORRESPONDENCE
1) Electoral Register
2) D.F. Campbell – gardening services
3) Glasdon Products
4) Freedom of Information
5) Flooding data request
6) Festival Housing Group report
7) Newsline
8) Clerk/Council Direct

FINANCE
1) Invoice for Village Hall Hire (Aston Ingham Village Hall Committee) - £72.00. Mr Harding proposed this be paid. Mrs Tree seconded. All in favour.
2) Conclusion of Audit – notice to be displayed. Fee - £58.75. Mr Harding proposed this be paid. Mrs Tree seconded. All in favour
3) Clerk’s Salary - £385.00 (6 months). Mr Harding proposed this be paid. Mrs Tree seconded. All in favour.
4) Refund for cost of key cutting for Village Hall notice board (Mrs Tree) -to be dealt with at next meeting

ANY OTHER MATTERS
1 Thieves had attempted to steal gate from field by Old Rectory. Horse had bolted and was hit by a car.
2 Ross Team Ministry has been disbanded. The group of six parishes has been renamed ‘Arconium’ group.
3 Emergency Plan to be downloaded for next meeting
Date of next meeting Monday 12th January 2009
Meeting closed at 9.30 p.m.

Meeting Minutes of 10th November 2008

2008-11-16T10:50:00.002Z

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

Minutes of Aston Ingham Parish Council meeting held on Monday 10th November 2008 at 7.30 p.m. in the Village Hall

ATTENDED BY Mr J. Harding (Chairman), Mr C. Tormey, Mr J. Whatley, Mrs R. Tree and Mr E. Green. (Councillors)

MINUTES OF OCTOBER MEETING were read, approved and signed.

MATTERS ARISING
1) No further response regarding increase in blue light activity.
2) Ray Wallace has indicated that he is attending the December meeting. A different venue was discussed, as committee room may not be large enough. Chairs to be taken out of main hall in readiness.
3) Acknowledgement of letter about width of carriageway through village.
4) Some clearance of drains, but not adequate clearance of culverts.
5) Catherine Jones (Smith Gore) telephoned Clerk to update situation at Ell Brook by Scout Hut. It was suggested that brook be checked as far as Stockings Field, as there are further blockages.
6) PACT meeting – 7.00 p.m. on Wednesday 19th November.
7) Smartwater. Awaiting response from Andy Middlecote.
8) Joint meeting of 3rd December postponed. Clerk to contact Annette Steele to confirm that there is no problem about Gloucestershire CSO attending.
9) Parish Freighter Scheme explained to Council after contact with Paul West.
10) Clerk to download information on Emergency Plan.

PLANNING
1) Mr Whatley to apply to Herefordshire Council for Supplementary Guidance document

CORRESPONDENCE
1) Communities and local government consultation paper – responses by 24th December.
2) Village Hall A.G.M. –representatives for Parish Council to be Mr Harding and Mr Whatley.
3) Signs – leaflet.
4) Age Concern information.
5) Registration of Common Land.
6) Rural Policing Team – poster.
7) Drafts for consultation – guidance notes on placing of signs and advertisements.
8) Your Community Website – leaflet.
9) H.A.L.C. – information and courses.

FINANCE
C.A. £2374.70 H.A. £7.63 P.C. £5.20
1) Receipt for plaque for churchyard gates received from Mr Harding. (Requested for audit).
2) Request for donation towards mowing costs of churchyard. Mr Harding declared an interest. Mr Whatley proposed the sum of £275. Mr Green seconded. All in favour.
3) Precept. This was discussed, and it was agreed to keep the Annual Precept at £1750. Mrs Tree proposed, Mr Tormey seconded, all in favour.

ANY OTHER MATTERS
v Potholes on unclassified roads identified. Clerk to contact Highways Department.
v Contact list of Parish Councillors to be updated by Clerk.

DATE OF NEXT MEETING – Monday 8th December

MEETING CLOSED at 9.20p.m.

Meeting Minutes 13th October 2008

2008-10-16T10:47:00.002+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

Minutes of Aston Ingham Parish Council meeting held on Monday 13th October 2008 at 7.30 p.m. in the Village Hall

ATTENDED BY
Mr J. Harding (chairman), Mr E. Green, Mr S. Burns, Mr C. Tormey, Mrs R. Tree, (councillors), Alison Fletcher, Jane Macdonald,(Age Concern), Mr P. Leighton (CSO).

APOLOGIES
No apologies were received. (Mr Harding to check recording regarding apologies)

Mr Harding proposed, Mr Tormey seconded, that the meeting be opened for the representatives of Age Concern to address the Council. All in favour.
Road shows had been held on various locations, including Aston Ingham, during the previous summer, which had highlighted the problem that many people were not aware of their entitlements. This included carers over the age of 50, as well as people of pensionable age. A scheme had been set up called R.E.A.P. – Rural Enabling Accessing Programme to help address this problem, and Age Concern were approaching village organizations in the hope of finding the best ways to circulate information, e.g. leaflets, posters, word of mouth. It was hoped that someone in the village could be a ‘link person’ and would hold and distribute the appropriate information. It was also hoped to establish small groups to pursue activities that are not currently available in the area.
Mr Harding explained that generally activities in the village catered for a variety of ages, and were very positive towards older or disadvantaged people. Also the Church was very supportive to older residents. Ways of promoting this scheme and contacts suggested were : -
Ø Stall at Christmas Fair
Ø Women’s Institute
Ø Chimes
Ø Rector
Jane and Alison gave their contact details and thanked the Parish Council.

CSO REPORT
1) Lots of thefts had been reported from garages and outbuildings, and parishioners were advised to secure these. (Also instances of ram-raiding).
2) Residents were encouraged to report any suspicious vehicles, especially as there were now several automatic number plate recognition vehicles in the area.
3) There were still reported thefts of heating fuel, especially on farms, and it was advisable to check tanks on a regular basis.
4) A bogus telephone call had been received at Gorsley, asking for money towards Crime Prevention, supposedly from Herefordshire Police. The recipient asked for the caller’s ‘collar number’, and the caller hung up.
Other matters discussed were :-
Ø speed problems, and the cameras used by the Parish Council at Gorsley
Ø the lorry travelling through Aston Ingham which brought down the telephone cables, leaving many households without phones for a week.
Ø international signs (weight restriction) being used, as the present ones were not always noted by foreign drivers.
Ø safety outside Gorsley School.
The meeting was closed to the public.

MINUTES OF SEPTEMBER MEETING were read, approved and signed, with one amendment.

MATTERS ARISING
1) Letter from Gloucestershire Constabulary regarding emergency vehicles.
2) Flooding – Mrs Tree emailed Mr Bramer regarding grass verge and drains. Clerk to write and email Ray Wallace asking him about data collection and inviting him to November/December meeting so that we can discuss data. Clerk to contact Mrs Tree when response is received.
3) No response regarding street cleansing(verge).
4) Letter from Mike Edwards(Aston Bank) regarding lorry bringing down telephone lines(18th September). Some confusion over weight limit discussions with Ray Wallace.
5) Sandbags 40+ in storage at rear of hall.
6) Recycling. New scheme will replace ReBox (blue box) system. Those involved in present system will hopefully be transferred to industrial recycling work.
7) Smartwater Signage. Letter from Dave Tristram advising us to contact Andy Middlecote in the first instance regarding permission and funding.

PLANNING
1) Bella Lea DSCE 2008/1844/F Permission. Accompanying letter explaining reasons for decision. H.A.L.C. would not give an opinion on Section 106. Mr Harding to follow up with Mr Whatley.

CORRESPONDENCE
1) Code of Conduct – copies requested of details held.
2) Draft Archaeology and Strategic Plan
3) Draft shop front design guide
4) Affordable Housing
5) Parish freighter booking – clerk to query.
6) Marches Housing
7) Town and Parish Standard
8) Communities – Byelaws Consultation
9) Police – Combined Equality Scheme
10) Questionnaire – drugs/crime etc.
11) Letter received from Mr Bailey of Rose Cottage regarding fly-tipping in ‘lay-by’ opposite The Larches. Photograph included. Three people had rung the Herefordshire Council regarding this. Clerk to request that to avoid this abuse the farm gate area be reinstated. (Mrs Tree to contact CPRE)

FINANCE C.A. £2374.70 A.I.P.C.V.H.I.F. £7.63 P.C. £6.28
1. Precept received £875.00
2) Form requesting precept required for next year (2nd Jan.)
3) Letter from Mr Bach (P.C.C.) requesting donation towards mowing of churchyard – next meeting.
4) Mr Harding proposed, Mrs Tree seconded, that Mr Bach be paid £25.00 for work as Internal Auditor and thanks given. All in favour.
5) Clerk had established signatories on accounts. Form passed to those not
included to give details.
6) A.I.P.C.C. Village Hall Improvement Fund – name changed to A.I.P.C. Holding Fund, and books received.

ANY OTHER MATTERS
1) Mr Burns’ land (adjacent Lanx Cottage) has been sold to Mr Danter.
2) November PACT meeting 19th November
DATE OF MEXT MEETING –Monday 10th November
MEETING CLOSED AT 9.50 p.m.

Parish Council Meeting Minutes September 2008

2008-09-26T11:17:00.001+01:00

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

Minutes of Aston Ingham Parish Council meeting held on Monday 8th September 2008 at 7.30p.m in the Village Hall

ATTENDED BY : - Mr J. Harding(Chairman), Mr E. Green, Mr C. Tormey, Mrs R. Tree
APOLOGIES – none received

MINUTES OF JULY MEETING were read, approved and signed, with one amendment.

MATTERS ARISING
1) Flooding. No response from Harry Bramer. Clerk’s computer not receiving emails. Mrs Tree to request update on progress.
2) Verges silted up so road sweeper had no effect. Clerk to write to Highways and approach local parishioners to send letters of complaint regarding lack of clearing of verges and drains.
3) Sandbags – Mr Harding to check how many are remaining at Village Hall.
4) Speed limit – criteria for enforcement seems to be less strict than we were led to believe, according to research carried out.
5) Map received for notifying Highway Authority about potholes, etc.
6) Noticeable increase in emergency service vehicles (blue lights) over last month. Clerk to write to Gloucestershire Police and ask if there is a particular reason for this –possibly the roadworks at Highnam.

ROSS GAZETTE
Articles in ‘The Chimes’ and Ross Gazette regarding reporting of Council Meetings perused. It was decided that there was no need for a response.

H.A.L.C. website – http://www.halchereford.gov.uk/ User Name and password given to Parish Council members. Clerk to advise Mr Whatley and Mr Burns.

PLANNING
1) DCSE2008/1844/F Bella Lea – construction of a single storey extension to existing garage block. There were objections to this proposed application. Section 106 to be looked at by councillors before next meeting.

CORRESPONDENCE
1) Newsline
2) Clerk/Council Direct
3) Liaison – Post Offices/Affordable Housing/Training Courses/National Archives/Herefordshire Partnership Newsletter.
4) Recycling. Clerk to ring Environment Agency and ask about blue boxes in light of recent information.
5) H.A.L.C.
6) Libraries
7) Buses

FINANCE
C.A. £1499.70 A.I.P.C.V.H.I.F. £7.63 P.C. £15.60
1) Audit. Letter read from Mr Bach (Internal Auditor)
Points to note regarding Audit: -
a) Status of Village Hall – as the Parish Council is a ‘custodian trustee’ it is not the owner, and therefore it is not a Parish Council asset. (Copy to be sent to Village Hall Committee)
b) Postage agreed to be refunded to Mr Whatley had not been passed on. This was to be given to Mr Whatley at next meeting. (£1.04)
c) Mr Harding to provide receipt for plaque for churchyard gates(£42.00)
d) Although it has been the practice for the adoption of the Parish Council accounts to cover the Annual Governance Statement on the Annual Return, it would be preferable if the Parish Council had a specific minute for this.
2) Clerk to request list of signatories from bank, and add names of Parish Councillors who are not presently included.
3) Following a letter from the bank, it was decided to keep the Holding Account, with a view to changing the name at a future date.

ANY OTHER MATTERS
1) Smartwater – possibility of funding for signage. Clerk to check organizations listed in ‘Chimes’.
2) Lorrywatch – information to be circulated regarding signage and ways of identification.
3) Standing Orders. Disk passed to Mr Tormey.
4) Emergency Plan. Clerk had spoken to Annette Steele, and would download from website. (Possibility of Parish Council purchasing laptop if computer problems persist.)
5) List of contact details for Parish COUNCILLORS REQUESTED. Clerk to update.

DATE OF NEXT MEETING - 13/10/08
MEETING CLOSED AT 9.35 P.M.